There are four main areas of a newsletter you can format:
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Title: This is the main heading of your edition.
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Header image (optional): Upload or select an existing picture and customize it to match your content. The header image has a default width of 704px with a 16:9 aspect ratio.
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Table of contents (optional): Add a Table of Contents to help organize your edition by providing a clear outline of the sections.
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Sections: Use sections to create different parts of your edition and these can have multiple contributors. Contributors' names and avatars will appear on these sections.
Add a Table of Contents
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Select the Link Section button located at the top right corner of any section of your edition.
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Edit the Table of Contents Title and Section links by navigating to the Table of Contents section at the top of the edition. By default, the title is "Jump to section". Readers can easily navigate to the content they are most interested in by selecting the links in the table of contents.
Use sections to organize the content
You can have one or more sections, and each section can have a different set of contributors and content.
Reorder sections by using the arrow controls, or select
Add images and components
You can insert or manage the formatting of your content via the ribbon. Insert components, tables, and emojis to help create an organized and rich edition.
Tip: You can also use tools like Sensitivity Labels and an Accessibility Checker to ensure your content is suitable for all audiences.
When editing text, formatting commands are available under the Format Text tab.
Add an image
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Use the simplified ribbon, and under the Home tab, select Pictures.
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Select Browse this computer to upload your own photo, or select Browse images to search and select stock images.
You can also upload images directly to a component or paste an image in a section.
Edit an image
To edit an image, select the image to access the editing options under the Picture Format tab. You can modify the image to:
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Apply borders and shadows.
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Add alt text to improve accessibility.
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Crop, rotate, and resize the image by dragging its corners.
Add pre-made layout components
Components are pre-made layout elements designed to streamline the creation of editions, making it easier to add images and maintain a cohesive aesthetic.
1. Under the Edition tab, select Components. Or, if you just added a new section, select Add component at the bottom of the section.
2. Select the desired component from the Components pane to insert it into the section. There are four different types of components:
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Text & Image: Allows for a combination of text and an image. These have different size options from small to extra large.
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Images: Designed specifically for displaying images in various formats and size options. The full-size component image has a default width of 696px with a 16:9 aspect ratio. The image will auto-crop and can be dragged to center it within the component.
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Styled Quote: Used for highlighting quotes in a stylish manner.
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People: Focused on showcasing individuals or team members.
How to provide feedback for Outlook Newsletters
We’d love to hear more about your Outlook Newsletters experience!
Use the in‑app feedback in Outlook (Help > Feedback) in the top ribbon bar to share feedback or report issues. For the most helpful diagnostics, submit feedback while your newsletter or edition draft is open (or while you’re in the Newsletters module).
Be sure to select “Collect logs for feedback”, and if you’re reporting an issue with a specific draft, check the option to share content so we can include relevant diagnostics and investigate more effectively.
