How to use cell references and defined names in criteria in Excel

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Applies To

Excel for Microsoft 365

In Microsoft Excel, criteria can be set by typing the exact value that is desired in the criteria cells, or by using cell references or defined names.

Important: Quotation marks must be used. Otherwise, Excel interprets the information as "greater than "$D$1"" where "$D$1" is a text string. The same applies for a defined name.

To use the value of cell D1 as the criteria, type the following formula in the criteria cell:

=$D$1

To use the value of a defined name, such as "CritVar", type the following formula in the criteria cell:

=CritVar

To use the operators, such as less than (<) and greater than (>), the operator must be concatenated with the formula. For example, to specify a match of greater than the value in cell D1, type the following formula in the criteria cell:

=">"&$D$1

To specify a match of greater than or equal to a cell defined as "GVAR", type the following formula in the criteria cell:

=">="&GVAR