Hybrid meeting space considerations

Hybrid meeting space considerations

For hybrid meetings, you’ll want to ensure your meeting space is set up for success. Use the following considerations to help you make sure people and content can be seen and heard in hybrid meetings:

  • Lighting    Make sure there are no shadows or dark spots in the room to ensure remote meeting participants will be able to see your face clearly in video

  • Acoustics    Reduce all background noise when possible, and use materials that absorb noise where possible, like carpet and foam ceiling tiles

  • Microphones and speakers    In order for virtual and physical meeting participants to be able to speak and hear each other speak, you’ll need a combination of microphones and speakers

  • Cameras    Use the camera on your laptop, or some conference rooms may already have a camera installed that will sync with the Teams meeting camera

  • HDTV or display screens    One or two large screens will be necessary in order to show remote participants or to display a presentation.

  • Access to power and HDMI    Many in-person meeting participants will need power for their devices and connects to share their screen on office displays.

Learn more about Microsoft full portfolio of Teams-certified devices.


Create inclusive meeting environments

Overview of meetings in Microsoft Teams

Learn about Microsoft Teams meeting roles and settings

Need more help?

Expand your Office skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?