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Pictures & graphics
Pictures & graphics

Insert icons in Microsoft Office

Microsoft 365 subscribers can insert icons into Microsoft Office documents, workbooks, email messages, and presentations. You can rotate, color, and resize them with no loss of image quality. These icons are free to use; there's no royalty or copyright.

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Question mark indicates help content Don't see this feature? Inserting icons and SVG files are only available to Microsoft 365 subscribers.

  1. Select Insert > Icons.

    Select Icons

  2. Scroll through the icons or jump to a category by choosing a name in the navigation pane at the left. You can also search by using the box near the top left corner.

    Select an icon to insert.
  3. Choose an icon and then select Insert at the lower right.

    Insert multiple icons at the same time by choosing each of them before clicking Insert.
    You can select multiple icons to insert by clicking each of them once.

  4. Rotate, color, and resize your icon. You can read more about editing images in Microsoft Office 365

    Tip: Want to quickly change the color of your icon? Right-click your icon, choose Fill, and select the color you want.

Insert Icons on Visio

The process to insert icons on Visio is slightly different. Here you need to go to the Shapes menu, choose Basic Shapes, and then Icons. From there you'll be able to select one of the categories of icons and choose the icons you want to insert into your diagram. 

Insert an icon

  1. Select Insert > Icons.

    Select Icons.

  2. Scroll through the icons or jump to a category by clicking a name in the navigation pane at the left.

    Select an icon.
  3. Choose an icon and then click Insert at the lower right.

    Insert multiple icons at the same time by clicking each of them before clicking Insert.
    You can select multiple icons to insert by clicking each of them once.

  4. Rotate, color, and resize your icon by following the instructions here.

    Tip: Want to quickly change the color of your icon? Right-click your icon, choose Fill, and select the color you want.

Insert SVG files

SVG stands for scalable vector graphic file, which is an image you can rotate, color, and resize without losing image quality. Office apps, including Word, PowerPoint, Outlook, and Excel, support inserting and editing SVG files.

To insert an SVG file in Office for Mac go to Insert > Pictures > Picture from file.

Insert an icon

  1. Select Insert > Icons.

    Tap Icons.

  2. Scroll through the icons or jump to a category by clicking a name in the navigation pane at the left.

    Select the icon.

  3. Choose an icon and then tap Insert at the lower right.

    Insert multiple icons at the same time by tapping each of them before clicking Insert.

  4. Rotate, color, and resize your icon by following the instructions here.

    Tip: Want to quickly change the color of your icon? Right-click your icon, choose Fill, and select the color you want.

Insert an icon in PowerPoint for the web

Note: Among the web apps, inserting icons is currently only available in PowerPoint for the web. 

  1. Select Insert > Icons.

    Select Icons.
  2. Use the Search box near the top left corner to look for the icon you want, or browse by scrolling.

    Select an icon.
  3. Choose an icon and then click Insert at the lower right.

    Insert multiple icons at the same time by clicking each of them before clicking Insert.

    You can select multiple icons to insert by clicking each of them once.

  4. Rotate, color, and resize your icon by following the instructions here.

    Tip: Want to quickly change the color of your icon? Right-click your icon, choose Fill, and select the color you want.

See Also

Edit SVG images

Insert pictures

Add pictures or videos to a file by using your mobile device

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