Invite people to a meeting in Microsoft Teams

Add people to a meeting

Add people directly to a meeting before and after you schedule it. When you add someone to the meeting, they’ll automatically receive an invite and the meeting will appear in their Teams calendar.

To add someone directly to an event:

1. Select Calendar in Teams.

2. Schedule an event or select an existing one and select More options  > Edit .

3. In the Invite required attendees  field, enter who you want to add.

   • Select Response options   > Add optional attendees to add optional attendees.

4. Select Send  .

Request someone to join

Add someone to a meeting you’re in to include them in discussions or remind them to join. That person will be notified that they’re being requested to join and can join directly from the notification. They’ll also have access to the meeting chat, whether they join or not. To learn more, see Access meeting chat in Microsoft Teams.

To request someone to join a meeting you’re in:

1. Select People in your meeting controls.

   • To ask someone who was invited to join the meeting, hover over their name and select Request to join.

   • To add someone who wasn't previously invited, type their name or phone number in the Type a name field and select Request to join.

If you’re in a meeting on Teams for mobile, tap More > People in your meeting controls. Then, tap Add people ​​​​​​​, enter who you want to add, and tap Done.

Forward a meeting

Invite someone to a meeting you didn’t organize by forwarding the meeting to them. When you forward a meeting to someone, they’ll receive a meeting request that appears to come from the meeting organizer. The meeting organizer will be notified that you forwarded the meeting.

To forward a meeting: 

1. Select Calendar in Teams.

2. Select the meeting you want to forward.

3. Select View event .

   1. To forward a single event, select Forward  > Forward this event .

   2. To forward an entire series, select View series ​​​​​​​> Forward   > All events in the series.

4. In the To field, enter who you want to forward the event or series to.

5. Add an optional message for the recipient to see.

6. Select Send .