Add, edit, and remove members of Groups in Outlook

Add, edit, or remove members in your Group in classic Outlook

1. There are two ways to find your group in classic Outlook.

   1. From the navigation bar select More apps > Groups. (To pin, right-click Groups and select Pin.)

      From Groups Home you can see all your groups at once.

   2. In the mailbox folders list, under Groups, select your group.

2. From the ribbon, select Group Settings.

   1. If you want to simply add members, select Add Members. In the Add Members box, search for people within your organization either by their full name or email address, and then select the names to add.
      
      

   2. To edit a member or owner's status, or to delete a member, select Edit Group. In the Members section, select Remove owner status to make an owner a member, or Make owner to make a member a group owner. Select Remove  next to a name to remove them from the group.
      
      
       

3. Select Save when you're done.

Add guests to a Group in classic Outlook

Group owners can add guests—people outside of their organization—to a group in classic Outlook for Windows. Guests can have any email address, and their email account can be a work, personal, or school account. When a guest is invited to join a group, they receive a welcome email message that includes a little information about the group and what they can expect now that they're a member.

Learn more about Adding guests to Microsoft 365 Groups.

1. Under Groups in the left folder pane, select your group.

2.  (Select a group on the left Nav in classic Outlook)

3. On the Groups ribbon, select Add Members.

4. In the Add Members box, enter the email address of the guest and press Enter.

5. Select OK.

Add members to a Group in Outlook on the web

1. Select Groups  in the App bar located in the left of the window.

2. Under the Group name, select the text showing the number of members.

3. Select Add members.

Make a member a group owner in Outlook on the web

It's a good idea to have at least two group owners in case one of them leaves the group at some point.

1. Select Groups  in the App bar located in the left of the window.

2. Under the Group name, select the text showing the number of members.

3. Next to the person you want to make an owner, select the arrow next to Member.

   

4. In the drop-down menu, select Owner.

Remove members from a​​​​​​​ Group in Outlook on the web

1. Select Groups  in the App bar located in the left of the window.

2. Under the Group name, select the text showing the number of members.

3. Next to the person you want to remove, select Remove from group.

   

4. Select Yes to confirm.

Add a guest to a Group in Outlook on the web

Group owners can add guests—people outside of their organization—to a group. Guests can have any email address, and their email account can be a work, personal, or school account. When a guest is invited to join a group, they receive a welcome email message that includes a little information about the group and what they can expect now that they're a member.

Learn more about Adding guests to Microsoft 365 Groups.

1. Select Groups  in the App bar located in the left of the window.

2. In the left pane, under Groups, select the group you want to invite people to join.

3. Under the Group name, select the text showing the number of members.

4. Select Add members.

5. Enter the email address of the person outside of your organization you'd like to add as a guest. 

6. Select Add.

Add members to a Group in Outlook.com

1. Select Groups  in the App bar located in the left of the window.

2. Under the Group name, select the text showing the number of members.

3. Select   Add members.

Make a member a group owner in Outlook.com

It's a good idea to have at least two group owners in case one of them leaves the group at some point.

1. Select Groups  in the App bar located in the left of the window.

2. Under the Group name, select the text showing the number of members.

3. Next to the person you want to make an owner, select the arrow next to Member.

   

4. In the drop-down menu, select Owner.

Remove members from a Group in Outlook.com

1. Select Groups  in the App bar located in the left of the window.​​​​​​​

2. Under the Group name, select the text showing the number of members.

3. Next to the person you want to remove, select Remove from group.

   

4. Select Yes to confirm.

Add a guest to a Group in Outlook.com

1. Open new Outlook.

2. Select Groups  in the App bar located in the left of the window.

3. In the left pane, under Groups, select the group you want to invite people to join.

4. Under the Group name, select the text showing the number of members.

5. Select   Add members.

6. Enter the email address of the person you'd like to add as a guest. 

7. Select Add.