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The Print dialog box in Visio is divided into two main areas: Settings and Preview. When you are satisfied with the preview and your settings, click the big Print button to print your drawing file.


The Settings pane has "smart defaults" that help you print quickly. However, you still have all the other print settings you may be accustomed to. Click Page Setup to open the dialog box that includes all printing-related settings.

The Print All Pages option prints every page in the drawing file in the order in which the pages are stored in the file. This is the default setting. You may also choose to print the current page, the current view, and more.

The Current View option prints the part of the drawing that shows in the program window. If you choose to only print the current drawing view, you have the option to Fit the current view to a single sheet.


In the Preview pane, you can:

  • Pan across a diagram: Point the mouse at the diagram, click the left button, and drag the mouse.

  • Switch across pages or zoom in or out from a diagram using the controls at the bottom of the preview pane.

  • Pan and zoom to the page level by double-clicking any tile, then using Shift + arrow keys to move across the page.

  • Fit the drawing to the preview pane by clicking the "Zoom to Window" icon in Visio icon to the right of the zoom control.

  • Toggle page breaks and see how pages will look by clicking the "Zoom to Window" icon in Visio icon to the left of the zoom control. This feature shows you how the pages will look when laid out next to each other.

Background printing

Background printing is turned on by default in Visio 2016 and later versions. The status bar displays the status of jobs that are printing in the background.

  • If you decide to close Visio after clicking Print, Visio will not close until the print job is sent to the printer.

  • You can print multiple diagrams in the background.

  • Visio turns off background printing if you are on a device with limited memory.

See Also

My Print button and some printer settings aren’t available

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