Save a message as a PDF in Outlook

In classic Outlook, you use the Print tool to save a message as a PDF, but no actual printing is required: 

1. From your email message, select File > Print. 

2. In the first option under Printer, select Microsoft Print to PDF.

   

3. Select Print, select a location for your file, enter a file name, and select Save.

   The PDF file is immediately saved in the folder location you chose.

Tip: To save a message in a different format, see Save an email message.

In new Outlook, you use the Print tool to save a message as a PDF, but no actual printing is required: 

1. Open the email message, select the View tab, then select  Print. 

2. In the preview pane, select Print.

3. In the first option under Printer, select Microsoft Print to PDF.

   

4. Select Print, select a location for the PDF file, enter a file name, and select Save.

   The PDF file is immediately saved in the folder location you chose.

Tip: To save a message in .eml format, see Save an email message.

In Outlook for Mac​​​​​​​, you use the Print tool to save a message as a PDF, but no actual printing is required: 

1. Open the email message, select the File tab, then select Print. 

2. In the preview pane, select the arrow next to PDF.

3. Select Save as PDF.

4. Select a location for the PDF file, enter a file name, and select Save.

   The PDF file is immediately saved in the folder location you chose.

Tip: To save a message in .eml format, see Save an email message.