Schedule online meetings in Outlook for Mac

You can use  Outlook for Microsoft 365 for Mac, to schedule an online meeting using either Skype for Business or Microsoft Teams, depending on what's supported in your organization. If your account is configured for dial-in conferencing, the online meeting request will automatically include the phone number and conference ID.

If you're using Skype for Business Online, you can set up new meetings using the Skype for Business Web Scheduler.

To schedule an online meeting in Outlook for Mac, switch to Calendar view.

  1. Select Meeting.

  2. Add online meeting information by selecting Teams Meeting or Skype Meeting
    Which is available depends on your organization. If your organization uses Skype for Business, see install Skype for Business. If your organization uses Microsoft Teams, the add-in will be installed automatically.
    Shows Teams Meeting button on Calendar invite

  3. Add invitees to the To field. You can invite entire contact groups (formerly known as distribution lists). Add your meeting subject, location, start time, and end time.

  4. Choose Send

You can also invite people from outside your organization from Outlook. Just be sure to add them as guests before the meeting starts or they will have to join anonymously.

Make every meeting online

You have the ability to have every meeting you make automatically include the option for them to be online, instead of manually setting it each time.

  1. In the top toolbar, click Outlook and then click Preferences.

  2. Click Calendar, and then under Calendar options check the ox next to Add online meetings to all meetings.

    Note: This applies to Microsoft 365 accounts only.

See Also

Create a meeting or appointment in Outlook for Mac

Set Skype Meeting options in Skype for Business

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