Use email templates to send messages that include information that doesn't change from message to message. You can compose a message and save it as a template, then reuse it anytime you want it, adding new information if needed. These instructions assume you've already created and saved a message template. For instructions on creating a message template, see Create an email message template .
To use an email message template, use the following steps:
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From the Home ribbon, select New > Mail from template .
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In the Templates dialog, choose the template you want to use from the list. The template will open as an email message draft.
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Make any additions or revisions to the recipients in the To , Cc , or Bcc boxes and any changes to the subject and message body.
Note:Â Changes made aren't saved to the template. If you use the Save command, this creates a draft of your message, but won't update the template. To update the template, follow the steps for saving a new template in Create an email message template .
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Click Send .
To use an email message template, use the following steps:
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Select New Items > More Items > Choose Form .
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In the Choose Form dialog box, in Look In , click User Templates in File System .
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The default templates folder is opened. The folder location (in Windows 7 and later operating systems) is c:\users\ username \appdata\roaming\microsoft\templates . If your template is saved in a different folder, click Browse , and then select the template.
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Select the template, and then click Open .
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Make any additions or revisions to the recipients in the To , Cc , or Bcc boxes and any changes to the subject and message body.
Note:Â Changes made aren't saved to the template. If you use the Save command, this creates a draft of your message, but won't update the template. To update the template, follow the steps for saving a new template in Create an email message template .
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Click Send .
To use an email message template, use the following steps:
-
From the Home ribbon, select New > Mail from template .
-
In the Templates dialog, choose the template you want to use from the list. The template will open as an email message draft.
-
Make any additions or revisions to the recipients in the To , Cc , or Bcc boxes and any changes to the subject and message body.
Note:Â Changes made aren't saved to the template. If you use the Save command, this creates a draft of your message, but won't update the template. To update the template, follow the steps for saving a new template in Create an email message template .
-
Click Send .
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