Note: The information below applies to the Mac versions of OneNote and Outlook.
Send Outlook items to OneNote
In Outlook for Mac, follow these steps:
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Open the item that you want to send to OneNote by doing either of the following:
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In your Inbox (or any other mailbox folder), select the email message that you want to send to OneNote.
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In your Calendar, double-click to open the meeting that you want to send to OneNote.
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On the ribbon near the top of the currently open message or meeting window, select Send to OneNote.
Note: If you're sending a meeting invitation to OneNote for which you are the original organizer, the Send to OneNote button will be labeled Meeting Notes instead. You can select either button to continue sending your selected meeting to OneNote.
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In the OneNote task pane that appears, select the notebook and the section where you want your selected Outlook item to be saved.
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Select Save.
The subject line of each imported message or meeting becomes the title of that item's associated page in OneNote, and the date and time stamp of the original item is retained. This makes it easy to search for it again later.
After sending messages or meetings from Outlook to OneNote, you can freely move their pages around in your notebook, and you can copy or move any of these pages between different sections and to any of your other notebooks.
Frequently asked questions
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What is the Send to OneNote Add-in? — Send to OneNote is a new cloud-enabled Add-in that lets you to send email messages and meeting invitations form Outlook to OneNote. On Mac, this functionality was previously available to Office Insiders.
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What versions of Outlook does the Send to OneNote Add-in support? — Send to OneNote is available in any recent desktop version of Outlook for Mac, Outlook for Windows, and Outlook for the web.
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How can I troubleshoot the Send to OneNote Add-in? — Select the Send to OneNote Add-in and then press Control + Shift + L on your keyboard if you need to troubleshoot this feature for any reason. From the debug panel that opens, you can share your Session ID and timestamp information with Microsoft. Additionally, you can select the View logs option, which lets you copy and include additional diagnostic information.
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How can I disable the Send to OneNote Add-in? — Send to OneNote is enabled as a standard Outlook feature. Currently it is not possible to disable or uninstall the Add-in, but we may offer this in the future. To share your product feedback with us, open OneNote for Mac, and then select the Help Improve Office (smiley face icon) near the top right corner of the OneNote for Mac app window.
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Why is the Send to OneNote Add-in grayed out? — The cloud is primarily designed to work with OneNote and sync across different devices. To use this add-in, you'll need to access OneNote in the cloud with Microsoft 365 and Outlook.com accounts, not through a personal email account like Gmail.
