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Sensitivity labels for Teams meetings

Protect your organization's data in a Teams meeting without limiting productivity by using sensitivity labels. 

Notes: 

  • Sensitivity labels are available as part of the preview release of Teams Premium, an add-on license that provides additional features to make Teams meetings more personalized, intelligent, and secure. To get access to Teams Premium, contact your IT admin.

  • Sensitivity labels are currently unavailable in Teams webinars and live events.

  • Scheduling meetings with sensitivity labels is currently only supported on Teams for desktop. Mobile participants can join, but not schedule, meetings with sensitivity labels.

Assign sensitivity labels

Once your organization's IT admin configures sensitivity labels, you can choose which level of confidentiality to assign to your meeting from the various options. 

Private meetings

To assign a sensitivity label to a private meeting:

  1. Go to your Teams Calendar and select New meeting or open an existing meeting.

  2. Open the Meeting options 

  3. Next to Sensitivity, choose the sensitivity label you want to apply to your meeting.

  4. Enter other meeting details and select Save.

Note: A meeting's sensitivity label may affect meeting permissions, such as who can present, access the lobby, etc. 

Channel meetings

Sensitivity labels can only be applied to channel meetings for teams that have already configured sensitivity settings.

To create a channel meeting with sensitivity labels:

  1. Go to your Teams Calendar and select + New meeting.

  2. Type the name of the channel you want to meet in where it says Add channel.

    Add channel to a Teams meeting.

  3. The meeting's sensitivity label will be set automatically to the channel's level of confidentiality. If the team hasn't configured sensitivity, there won't be an option to add a sensitivity label.

  4. Enter other meeting details and select Save.

Change sensitivity label

To change the sensitivity label during a meeting:

  1. Join your Teams meeting.

  2. Select More actions > Settings > Meeting options.

  3. Open the dropdown menu under Select a label to apply to the meeting and choose the sensitivity label you want to apply.

To assign or change a sensitivity label of an existing meeting in Outlook, open it in your Outlook calendar and select Sensitivity. Then, choose a new label from the dropdown menu. The new label will display during the meeting, but the in-meeting permissions will follow the previous label.

Important: To ensure that your meeting permissions align with the new label, change the meeting sensitivity during the meeting in Meeting options.

Meeting options controlled by sensitivity labels

When sensitivity labels are turned on for a Teams meeting, any meeting options configured in the sensitivity label are enforced when the meeting starts. For example, who can bypass the lobby, present, and prevent copying from the chat.

Meeting participants from your organization see the sensitivity label during the meeting (a lock and message that explains the settings are applied by a sensitivity label), and meeting settings applied by the label can't be changed directly in Teams. 

Meeting settings that you can apply with a sensitivity label

  • Who can bypass the lobby

  • Who can present

  • Who can record

  • Encryption for meeting video and audio

  • Automatically record

  • Video watermark for screen sharing and camera streams

  • Prevent or allow chat

  • Prevent or allow copying chat contents to the clipboard

Security features

When you apply a sensitivity label to a meeting, additional security features are available to keep confidential information secure.

Copy protection

In meetings where highly sensitive information is shared, the ability to copy content can put security at risk. Preventing copying blocks the ability for attendees from your organization from copying text and images in a meeting chat. Currently, this setting isn't supported for meeting attendees outside your organization, which includes anonymous attendees and external attendees. It's also not supported for attendees who join the meeting chat but weren't invited to the meeting.

To learn more about your labels' copy protections, contact your IT admin.

Note: Copy protection in Teams meetings for web is supported in Chrome and Microsoft Edge browsers. Support for other browsers and mobile support are coming soon.

Related topics

Watermark for Teams meetings

End-to-end encryption for Teams meetings

Custom meeting templates for Teams meetings

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