Switch to Word for the web from Docs

Share and collaborate

Share and collaborate in Word for the web

With Word for the web, share your file with co-workers to start collaborating immediately. And whether you need to create, co-edit, or view your version history, work from anywhere with Word for the web, no matter where you are.

Share your document

  1. Select Share.

  2. Type the names or email addresses of who you want to share with.

  3. Choose the permission level you want.

  4. Add a message if you'd like, and then select Send.

    You have additional options:

    • Select Copy Link to create a link to share in an email.

    • Select Outlook to create a new email with a shareable link in Outlook for the web.

Share - 2

Share diallog box

Co-edit a document

After your share your document, collaborators can edit documents, @mention others, and more.

  • Select where you'd like to make changes and start editing.

    If you've shared your document with others, you'll see their changes real-time.

  • Type the @ symbol and the first few letters of someone's name to @mention them.

Presence flags indicate where multiple authors are working in a document

Add a comment

  • Select Review > New Comment.

    Or, select Insert > New Comment. You can also right-click in your document and select New Comment.

    A comment bubble Comment bubble appears in the document where there's a note.

  • Type a comment and select Post.

Comments in Word ribbon


Reply to, @mention in, or delete a comment

  • Select Reply Reply to comment .

  • Type @ and someone's name and choose the name you want to @mention.

  • Select Review > Delete Comment.


Review comments

  • Select Show Comments to display all comments in a document.

  • Select Preview or Next to move between comments.

Show comments in Word for the web

View your version history

  • Select File > Version History.

Version history in Word for the web

Need more help?

Expand your Office skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.