Word Online Quick Start

Share and collaborate

Share and collaborate with Word for the web

Share your document

  1. Select Share.

  2. Set the permissions you want.

  3. Enter the names or email addresses of who to share with.

  4. Add a message (optional).

  5. Select Send.

You have additional options:

  • Select Copy Link to create a link to share in an email.

  • Select Outlook to create a new email with a shareable link in Outlook for the web.

Share - 2

Share diallog box

Co-edit a document

After you share your document, you can work on it with others at the same time.

  • To see changes in real time, work together in Word for the web.

  • Next to Share, you'll see who is also editing the file.

  • Colored flags show you exactly where each person is working in the document.

Presence flags indicate where multiple authors are working in a document

Add a comment

  • Select Review > New Comment.

    Or, right-click in your document and select New Comment.

    A comment bubble Comment bubble appears in the document where there's a note.

  • Type a comment and select Post.

Comments in Word ribbon


Reply to, @mention in or delete a comment

  • To reply to a comment, select Reply.

  • To @mention someone in a comment, type @ and someone's name, and choose the name you want.

  • To delete a comment, select Review > Delete.


Review comments

  • Select Show Comments to display all comments in a document.

  • Select Previous or Next to move between comments.

Comments in Word ribbon
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