To Do vs. Planner

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When to use Microsoft To Do vs. Microsoft Planner

To Do

Planner

Manage individual tasks across To Do, Outlook, and Planner

Your organization has a Microsoft 365 subscription (business, enterprise, or education)

Make daily to-do lists

Manage and schedule teamwork visually

Share specific lists with teammates and friends

Use charts to track progress

Collaborate across Planner, Teams, and Outlook using Microsoft Groups

To Do

To work on individual tasks, or share lists, start with To Do.

Work on an individual task

  • In To Do, select + Add a task to add a task directly in To Do.

  • In Outlook, select the flag, to have that email show up as a task in the Flagged email list.

Schedule tasks

  • In Outlook, select the task, select Remind me, and select an option.

  • The task will appear in the Planned list and in Outlook for the web in the My Day pane.

Create a daily to-do list

  • In To Do, select My Day, select Today, and select the items you want to add to your My Day list.

Collaborate in To Do

  • Select a list and then select Share to share the list with a teammate in an organization, or with family or friends using a personal account.

  • You can easily switch between personal or organizational accounts in the Windows or mobile apps and send push notifications to personal friends when you add a task on a personal list.

Planner

To work with a team, start with Planner in the browser, the mobile app, or in Teams.

Create a new plan

  • Select + New Plan and Add to an existing Office 365 Group.

Or, if your organization allows you to, create a new group:

  • Select + New Plan, enter a Plan name, select Create plan, and then select Members.

Organize your team’s work

  • Organize your team’s work visually using custom buckets.

  • Filter and sort by date, assignments, and other preset values.

Schedule Planner tasks

  • Select a task and add a Start date and Due date.

  • Or select Schedule and drag and drop the task where you want it on the calendar.

Teammates will get notification of assignments and other events through Planner notifications, Groups notifications, Teams notifications, mobile notifications, and more depending on the context.

Work on your plan

In Teams, you can work on your plan right alongside team Posts and Files.

To Do and Planner

The best part is that you can use To Do and Planner together, to compliment each other.

  • In To Do, select Assigned to you to see tasks assigned to you.

  • In Teams, see your To Do tasks and Planner tasks alongside each other using the Tasks app.

Want more?

Create a plan in Microsoft Planner

Use Planner in Microsoft Teams

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