This article is for people with visual or cognitive impairments who use a screen reader program such as Windows Narrator, JAWS, or NVDA with Microsoft 365 products. This article is part of the Microsoft 365 screen reader support content set where you can find more accessibility information on our apps. For general help, visit Microsoft Support.
Use Excel with your keyboard and a screen reader to group or ungroup the data in a PivotTable. We have tested it with Narrator, NVDA, and JAWS, but it might work with other screen readers as long as they follow common accessibility standards and techniques.
Group data in a PivotTable to create and show a subset of the data. For example, if you have a long list of dates and times in your PivotTable (date and time fields in the PivotTable), you can group the fields into quarters and months.
Notes:
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New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
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To learn more about screen readers, go to How screen readers work with Microsoft 365.
In this topic
Group data
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In your PivotTable, select the range of values you want to use for grouping.
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Press Shift+F10 or the Windows Menu key to open the context menu, and then press G. The values are grouped, and the group is added to the list of fields in the PivotTable Fields pane.
Name a group
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In the PivotTable, select the group you want to name or rename.
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Press Alt+J, T, and M. You hear: "Active field, exit table, Pivot field name."
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Type the field name, and then press Enter.
Ungroup data
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In the PivotTable, select any item that is in the group you want to ungroup.
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Press Shift+F10 or the Windows Menu key to open the context menu.
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To ungroup, press U. The PivotTable is updated and shows the ungrouped data.
See also
Use a screen reader to create a PivotTable or PivotChart in Excel
Use a screen reader to filter data in a PivotTable in Excel
Basic tasks using a screen reader with Excel
Set up your device to work with accessibility in Microsoft 365
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.
