Use the Accessibility Reminder to notify authors of accessibility issues

The Accessibility Reminder is an add-in for Office that provides a simple and effective way to notify authors and contributors of accessibility issues in their Word documents, Excel worksheets, or PowerPoint presentations. With the add-in, you can add accessibility reminders to files, including tips and links to help articles. In Word and Excel, accessibility reminders are comments that include instructions for accessibility. In PowerPoint, these instructions are added to a separate slide to the beginning of the presentation. 

The Accessibility Reminder is personal and customizable. You can create custom comments and notify specific authors, add personalized links to training materials, cite organization-specific guidelines relating to accessibility, and more. Using the Accessibility Reminder will help increase awareness and education of accessibility best practices.

In this topic

Install the Accessibility Reminder

  1. In Word, Excel, or PowerPoint, go to the Insert tab, and select Get Add-ins

  2. On the Store tab, search for "Reminder." 

  3. From the list of search results, select Accessibility Reminder, and then select Add.

  4. Select Continue to accept the terms and privacy policy.

    The Accessibility Reminder tab appears in the ribbon.

Overview of the Accessibility Reminder

  1. In Word, Excel, or PowerPoint, go to the Accessibility Reminder tab.

  2. Select the Reminders button. The Accessibility Reminder pane opens to the right.

  3. Browse the Accessibility Reminder information available in the tabs:

    • The Reminders tab lists the reminders you can add, gives an overview of the feature, and provides a link to submit your feedback and bug reports: A11YReminder@microsoft.com.

    • The Training tab provides links to training material that you can use to learn more about accessibility and how to create accessible content.

    • Word and Excel also contain the Customize tab that allows you to create your own custom comment.

Add accessibility reminders

  1. In Word, Excel, or PowerPoint, go to the Accessibility Reminder tab.

  2. Do one or more of the following:

    • In Word or Excel, go to the location where you want to add a reminder comment, and then select the Add Accessibility Comment button to add a generic comment about accessibility issues. You can also select the More comments button to select and add a reminder about issues that affect people with low vision or people who are using a screen reader.

    • In Word or Excel, if you want to create a new custom comment that you can quickly add to all your spreadsheets or documents, select the Reminders button. The Accessibility Reminder pane opens to the right. On the Accessibility Reminder pane, select the Customize tab, and type in your comment to the Custom Comment field. You can now add this comment to all Word or Excel files by selecting More Comments and then Add Custom Comment.

    • In PowerPoint, select the Add Accessibility Slide button. This adds an accessibility reminder slide to the beginning of the presentation. You can customize the slide, if needed.

Uninstall the Accessibility Reminder

  1. In Word, Excel, or PowerPoint, go to the Insert tab.

  2. Select the My Add-ins button to view your installed add-ins.

    Note: Depending on the version of Office you are using, the My add-ins button might be called My Apps instead.

  3. Right-click the Accessibility Reminder add-in, select Remove, and then confirm your selection.

See also

Make your content accessible to everyone with the Accessibility Checker

Improve accessibility with the Accessibility Checker

Make your Word documents accessible to people with disabilities

Make your Excel documents accessible to people with disabilities

Make your PowerPoint presentations accessible to people with disabilities

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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