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Microsoft Viva Insights provides personalized recommendations to help you do your best work. Get insights to build better work habits, such as following through on commitments made to collaborators and protecting focus time in the day for uninterrupted, individual work.

It derives these insights by summarizing your Microsoft 365 data – data that you already have access to – about emails, meetings, calls, and chats.

By using the Viva Insights app, you can:

  • Stay connected – Stay on top of your collaboration with colleagues through features such as AI-based task suggestions and meeting assistance.

  • Protect time – Find more time to eliminate distractions, stop multi-tasking, and focus on your core priorities.

  • Send praise – Send acclaim to your employees and coworkers, either in a private chat or in a Teams channel conversation.

  • Reflect – Take a moment to check in with yourself, to reflect on how you're feeling.

  • Headspace – Experience a guided meditation from Headspace.

  • Take a break – During your workday, take an occasional one-minute "breathing break."

  • Start a virtual commute – Mindfully close out your workday.

  • Use Microsoft To-Do – Take action on a task in your to-do list.


The insights for individuals that this app presents are completely personal and private. Personal insights in the app are for your eyes only; neither your manager nor the system administration can see your insights. For more information, see the Privacy guide.

How it works

The personal insights and actions in the Viva Insights app are based on your Exchange Online mailbox data, such as email and calendar data. The insights are derived from data that is already available to you in your Exchange Online mailbox. For example, if you want to determine what commitments you made to others, you could manually review each email in your mailbox. The Insights app simply saves you from this tedious process.

Note: To get access to the Viva Insights app, you must have an Exchange Online license.

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