When to use Microsoft Project, Planner, To Do, or the Tasks app in Teams

When to use Microsoft Project, Planner, To Do, or the Tasks app in Teams

Don't know which app is right for your project? The different Microsoft task management apps are designed for different project situations. Here's how to tell which to use.  

  • Is this a solo project or a team project?    If it's just you, use the personal task management app, To Do. You can also see tasks from To Do in the Tasks app in Teams, and in Outlook Tasks. Project and Planner are built for team projects.

  • Are there few deliverables and dependencies, or many?    For a simpler team project, we recommend using Planner. If you need to track dependencies, costs, or more complexity, Project works best. You can use Project desktop or Project for the web. You can see your Planner tasks, both individual and team, in the Tasks app in Teams, and you also see your Project for the web projects in Teams using the Project app in Teams.

Graph of which Project app I use

Project for the web

Small image showing arrows between people icon and screenshots of grid, board, and timeline view in Project for the web

Easily collaborate on the web, tracking tasks that depend on each other

Project for the web is a cloud-based project management app that allows you to easily create and collaborate on projects, whether or not you're a project manager. You can use three views for multiple planning options: Grid for data, Board for Kanban-style planning, and Timeline for a Gantt view to show which tasks depend on each other.

How to get Project for the web

Project help center

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Project desktop

Symbol of a person with a computer screen next to a Gantt chart illustration

Create a standalone project plan

The Project desktop application can be great for creating a schedule where you want to organize work into phases, have dependencies between tasks, and so on, either for oneself or for publishing to a team.

How to get Project Professional or Project Standard

Project help center

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Project Online

A cloud with down arrows pointing to a checklist, a pie chart showing progress on different projects, and a timesheet

Track projects, portfolios, and timesheets

Project Online is a web-based application that can work for small, medium, and large businesses. Project managers can create schedules and assign tasks to resources who can then see their tasks and report time. Portfolio managers can look across all projects to see what people are working on.

How to get Project Online

Project help center

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Microsoft Planner

A Planner board with a swish and arrow showing a person being assigned to a task
Quickly create plans, assign tasks, and collaborate

Planner is a light weight, mobile and web-based application that comes with most Office 365 for business subscriptions. With Planner you and your team can to create plans, assign tasks, chat about tasks, and see charts of your team’s progress. You can also use Planner from within Microsoft Teams and Microsoft SharePoint.

How to get Microsoft Planner

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Microsoft To Do

Multiple task lists pointing to tasks in My Day
Prioritize and complete the most important things every day

The To Do app lets you list all your tasks and sort them so you can focus on what’s important. It features a My Day list for your daily tasks and also allows you to create additional lists to organize your work, projects, groceries, and so on.

Download Microsoft To Do

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Tasks app in Teams

Icon showing how To Do and Planner are part of the Tasks app

Manage individual and team tasks right in Teams

The Tasks app in Microsoft Teams brings together your individual tasks from To Do and Outlook with your team tasks from Planner so you can more efficiently cross them off your lists. Use the unique List view to change many tasks at once, and easily find and edit them. Use the Tasks app to work on To Do and Planner tasks alongside the Teams channels, chats, and apps you're used to.

Get the Tasks app in Teams

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