In the User Setup window, what is the difference between Full, Limited and Self Service User Types?

To open this window, click on Tools under Microsoft Dynamics GP, point to Setup, point to System, and click on User


At a high level, the permissions for each user Type is as follows:

Self Service - Provides the ability to create requisitions, enter Payroll Timecards and expenses, enter Project timesheets and expenses, benefits self service and workflow.  (aka. 'Enter' access)

Limited - Can do all the Self Service user can do, plus view all inquiry, reports and Smartlists.  (aka. 'Enter' and 'Inquire' access)

Full -  Has full control in Dynamics GP.  (aka. 'Enter', 'Inquire', and 'Edit' access)


The best way to really understand what the users can do is to look at the role based security inside Microsoft Dynamics GP.  For more information, review these blog articles below:

What are the SelfServe and Limited Users?

ESS Security roles in Microsoft Dynamics GP 2013/GP2015 - What do they give users access to? 


  • Dynamics GP 2016

  • Dynamics GP 2015

  • Dynamics GP 2013 R2

  • Employee Self Service

Query words:  HRM, HRMSS, ESS, Self serve, self-serve, self-service, users

Need more help?

Expand your skills
Explore Training
Get new features first
Join Microsoft Insiders

Was this information helpful?

What affected your experience?

Thank you for your feedback!