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Information about why a purchase order status changes to "Change Order" and why the value in the "Revision" field increases in Purchase Order Processing in Microsoft Dynamics GP

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This article describes why a purchase order status changes to Change Order and why the value in the Revision field increases in Purchase Order Processing in Microsoft Dynamics GP and in Microsoft Business Solutions - Great Plains 8.0.

Applies to:   Microsoft Dynamics GP
Original KB number:   943964

Introduction

A purchase order status only changes to Change Order when the purchase order has a status of Released.

If you delete a line item from a released purchase order, the status doesn't change to Change Order. Additionally, the value in the Revision field doesn't increase.

Only a purchase order with a status of Released tracks revision changes. For example, if you add a new line item to a released purchase order, the purchase order status changes to Change Order.

Changes to line items aren't tracked unless you first print the purchase order to change the status back to Released.

More information

The following list indicates the line item fields that cause both the Revision number to increase and the status to change to Change Order:

  • Site ID: yes
  • Description: no
  • Unit of Measure: yes
  • Quantity Canceled: yes
  • Quantity Ordered: yes
  • Unit Cost: yes
  • Extended Cost: yes
  • Manufacturer's item number: yes
  • Required Date: yes
  • Release by Date: no
  • Account Number: no
  • Current Promised Date: no
  • Promised Ship Date: no
  • Item Tax Option: no
  • FOB: yes
  • Landed Cost ID: no
  • Tax Schedule ID: no
  • Shipping Method: yes
  • Requested By: no
  • Comment ID: yes
  • Calculated Tax: yes
  • Capital Item (for fixed assets): no

The following list indicates the header fields and actions that cause both the Revision number to increase and the status to change to Change Order:

  • Vendor Name: no
  • Currency ID: no
  • Buyer ID: no
  • Type (for example, from Standard to Drop-Ship): yes
  • Date: no
  • Allow Sales Documents Commitments: no
  • Attaching a note to the purchase order: no
  • Attaching a note to the user: no
  • Purchase Address ID: yes
  • Bill-to Address ID: yes
  • Ship-to Address ID: yes
  • Shipping Method: yes
  • Contract Number: yes
  • Tax Registration No: no
  • Payment Terms: yes
  • Confirm With: no
  • Header Comment ID (including adding a new comment ID, changing an existing comment ID, or deleting the comment ID): yes
  • Tax Schedule ID: yes
  • Freight, Miscellaneous, Tax, Trade Discount: yes