The Smart cut and paste functionality is used to adjust the formatting for text or objects that are cut or copied and then pasted into a Word document.

The Smart cut and paste option is on by default. To clear or set this option, click Options on the Tools menu, click the Edit tab, and then click to clear or select the Smart cut and paste check box. If you want to specify default pasting options for the Smart cut and paste feature, click Settings. You can set default options for Microsoft Word or specify custom settings. This article describes the seven options in the Settings dialog box.

More Information

There are seven choices in the Individual options section in the Settings dialog box. The following table lists these options and explains how they work.

Option Explanation

Adjust sentence and Adjusts spaces between words after
word spacing automatically a paste. Removes extra spaces when
deleting text or adds spaces when
pasting text from the clipboard.

Adjust paragraph spacing Preserves paragraph spacing when
on paste pasting text to prevent empty
paragraphs or inconsistent paragraph

Adjust table formatting and Controls paste options for
alignment on paste formatting and aligning tables.

Single Cell: Pasted as text.

Partial table: Pasted as rows into
an existing table (rather than as
a nested table).

Adding a table to an existing table:
The pasted table is adjusted to
match the existing table.

Smart style behavior Controls style conflicts in a
document. Styles are handled
consistently when the style in the
document you are pasting from has
the same name as a style in the
document you are pasting to. The
Paste options allow you to choose
between keeping the formatting and
matching the formatting of the
destination document.

Merge formatting when Controls the results when pasting
pasting from PowerPoint from Microsoft PowerPoint.

Applies the formatting of
surrounding text or tables to the
pasted selection by default.

Applies the most recently used
bullet/number/list style for all
bulleted/numbered lists.

Preserves such items as tables,
hyperlinks, images, OLE objects,
and shapes.

Adjust formatting when pasting Controls pasting results when
from Microsoft Excel pasting data from Excel. The default
is to paste the data in a table in
the Word document. When pasting an
Excel chart, it is pasted as a
picture (uses less disk space)
rather than as an OLE object.
Link and embed options are
still available.

Merge pasted lists with Controls formatting of pasted list.
surrounding lists List items will be formatted like
the surrounding lists by default.
The paste options allow you to
change the formatting of the list
when pasting.

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