Difference Between by Account and by Receipt Line Under the Post POP through to FA in Fixed Assets Company Setup Window

Applies to: Dynamics GP 2010Dynamics GP 2013Fixed Assets

TechKnowledge Content


Issue

I'm going to interface Purchase Order Processing with Fixed Assets. What is the difference between by Account and by Receipt Line under the Post POP through to FA in the Fixed Assets Company Setup window?

Resolution

By Account

If choosing the By Account option in the Fixed Assets Company Setup (Setup | Financial | Fixed Assets | Company), a Fixed Assets clearing account must be set up in the FA-AP Post Accounts Setup window (Setup | Financial | Fixed Assets | Post Accounts), in order for the POP to Fixed Assets interface to work. Then, when entering information in the Receivings Transaction entry window of Purchase Order Processing (Transactions | Purchasing | Receivings Trx Entry), you must use this clearing account as the PURCH type in the Distribution window or the Purchases Account in the Receivings Item Detail Entry window (accessed by clicking on the Vendor Item expansion box in the Receivings Transaction Entry window in Purchase Order Processing).

By Receipt Line

If choosing the By Receipt Line option in the Fixed Assets Company Setup window, the interface from POP to Fixed Assets will only occur when the Capital Item box is marked in the Receivings Item Detail Entry window (accessed by clicking on the Vendor Item expansion box in the Receivings Transaction Entry window in Purchase Order Processing). You will still want to use the Fixed Assets Clearing Account as the PURCH type in the Distribution window as this is the account that is credited when the asset is added to Fixed Assets.

Interfacing by Receipt Line allows you to interface a single PO to Fixed Assets. When interfacing by Account, the entire receipt must be interfaced.

Note - The Fixed Assets module must be loaded on the workstation that is entering the purchasing transactions to interface to Fixed Assets.



This article was TechKnowledge Document ID: 6443