Description of how Microsoft Dynamics SL determines the default GL account and subaccount numbers in time entry screens

Applies to: Dynamics SL 2011Time and Expense for Projects

INTRODUCTION


This article describes the process that Microsoft Dynamics SL uses to determine default GL account numbers and default GL subaccount numbers. These numbers appear in the time entry screens that are contained in the following modules:
  • Advanced Payroll
  • Payroll
  • Time and Expense for Projects

More Information


To determine the default GL account number and the default GL subaccount number for a time entry screen, Microsoft Dynamics SL uses a predetermined search order of the account numbers and of the subaccount numbers that are contained in various maintenance screens. The program searches until it locates the first non-blank value.

The following tables are arranged by module. Each module name is followed by the relevant time entry screens. The tables list the search order that Microsoft Dynamics SL uses to determine the default GL account and GL subaccount numbers for the indicated time entry screens.

Advanced Payroll

Advanced Timesheet Entry by Employee (58.010.00) or Advanced Timesheet Entry by Project (58.020.00)

Maintenance ScreenTabAccountSubaccount
Labor Class Maintenance (58.250.00)Labor GL Account
Project Maintenance (PA.PRJ.00)ProjectLabor AccountGL Subaccount
Earnings Type Maintenance (02.270.00)Earnings TypeExpense AcctExpense Sub
Employee Maintenance (02.250.00)DefaultsExpense AcctExpense Sub

Payroll

Time Entry (02.010.00) or Time and Dollar Entry (02.020.00)

Maintenance ScreenTabAccountSubaccount
Project Maintenance (PA.PRJ.00)TaskLabor AccountGL Subaccount
Project Maintenance (PA.PRJ.00)ProjectLabor AccountGL Subaccount
Earnings Type Maintenance (02.270.00)Earnings TypeExpense AcctExpense Sub
Employee Maintenance (02.250.00)DefaultsExpense AcctExpense Sub

Time and Expense for Projects

Timecard Entry (TM.TCE.00) or Timecard with Rate/Amt Entry (TM.TEA.00)

Maintenance ScreenTabAccountSubaccount
Project Maintenance (PA.PRJ.00)TaskLabor AccountGL Subaccount
Project Maintenance (PA.PRJ.00)ProjectLabor AccountGL Subaccount
Code File Maintenance (PA.CFM.00)LABC Code TypeLabor GL Account
Employee Resource and Maintenance (PA.EMP.00)GL Subaccount