Accessibility in the Microsoft Office app

Accessibility in the Microsoft Office app

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use the Office app with various iOS accessibility features such as Zoom, Larger Text, and Increase Contrast. In addition to visual aids, you can also use VoiceOver, the built-in iOS screen reader.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

In this topic

Make screen content larger

You find these features under Settings > Accessibility.

Zoom in and out

Zoom magnifies the contents of the screen. Once you have enabled zoom, double-tap the screen with three fingers to zoom in or return to unmagnified view, and drag three fingers to move around the screen. To change the zoom level, double-tap and drag with three fingers.

Zoom also has other options that might be helpful, such as Smart Typing.

Use bold text

Display & Text Size > Bold Text makes screen text bold. When you enable this option, you need to restart your phone.

Use larger text

Display & Text Size > Larger Text increases the size of screen text, leaving other elements at their normal size.

Improve screen readability

You find these features under Settings > Accessibility.

Increase contrast

Increase Contrast increases color contrast and makes some text styling adjustments that may improve readability for you.

Use inverted colors and color filters

The Display & Text Size menu includes several options that may improve readability.

  • Invert Colors has two options. Smart Invert reverses the colors of all screen elements except images, media, and some apps that use dark color styles. Classic Invert reverses all colors on the screen.

    Note: When you turn on Invert Colors, Night Shift is automatically disabled.

  • Color Filters can improve readability for people who are color blind. It has several options that cover the most common types of color blindness,

See also

Set up your device to work with accessibility in Office 365

Basic tasks using a screen reader with Office app

Learn the layout of the Office app with a screen reader

When using the Microsoft Office app on your Android phone, you can improve visibility by zooming or enlarging the text size, or by switching to dark or high contrast mode. In addition to the visual aids, you can also use TalkBack, the built-in Android screen reader.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

In this topic

Make screen content larger

Zoom in and out

Zoom magnifies the contents of the screen. Once you have enabled zoom, you can quickly enlarge all the content on the screen.

Note: To zoom in or out requires magnification to be switched on in the phone settings. To switch it on, go to Settings > Accessibility > Visibilility enhancements > Magnification on your phone.

  1. To zoom in, tap the screen three times.

  2. To adjust the zoom level, place two fingers on the screen and then pinch or spread.

  3. To zoom back out, tap the screen three times.

Tip: To quickly zoom in to a piece of content, tap the screen three times and with the third tap, hold your finger down on the screen. To move around the screen, drag your finger. To zoom out, lift your finger.

Enlarge the text size

You can increase the font size in your phone settings to make texts appear larger in the Office app. Go to Settings > Accessibility > Font size and style > Font size.

Improve screen readability

Switch to a dark background

With the color inversion feature, you can change the Office app background color from light to dark. This also inverts the text color, so black text on a white screen becomes white text on a black screen. To switch this feature on or off, go to Settings > Accessibility > Visibility enhancements > Color inversion.

Use high contrast

High contrast turns any text to either black or white, depending on the original color, to make the text easier to read. You can switch this feature on or off in Settings > Accessibility > Visibility enhancements.

Use color correction

The color correction mode can help if you have difficulties in seeing some colors, such as red and green. The available options may vary depending on your phone. To check the available options, go to Settings > Accessibility > Color correction.

See also

Set up your device to work with accessibility in Office 365

Basic tasks using a screen reader with Office app

Learn the layout of the Office app with a screen reader

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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