Crop a picture to fit in a shape

If you want to change the outline of a photo to make it a shape (like a circle or rounded rectangle), use the cropping tool on the ribbon Cropping tool. .

You can crop to a shape in Word, PowerPoint, Outlook, or Excel.

Crop an image to a shape, such as a circle

You can quickly change the shape of a picture by cropping it to a specific shape. The picture is automatically trimmed to fill the geometry of the selected shape while maintaining its proportions.

(If you want to crop the same picture to more than one shape, make copies of the picture and crop each to the desired shape individually.)

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  1. Use Insert > Picture to add the image to an Office file (such as a Word document, PowerPoint presentation, or an Outlook email message).

  2. Click the picture.

    You may crop multiple pictures at once, but you must crop them to the same shape. (But in Word, this is difficult, because you can't multi-select pictures that have the default In Line with Text layout option.)

  3. Click Picture Tools > Format, and in the Size group, click the arrow under Crop.

    Crop button found on the Picture Tools Format tab

  4. From the menu that appears, select Crop to Shape, and then click the shape you want to crop to.

    The shape is immediately applied to the image.

  5. Next, use Crop > Fit or Crop > Fill to change how much of the picture fits within the shape you've applied: 

    • Fill    Fills the entire shape with the picture. Some outer edges of the picture may be cropped away. There won't be any empty space at the margins of the shape.

    • Fit    Makes the entire picture fit within the shape while maintaining the picture's original aspect ratio. There may may be empty space at the margins of the shape.

      (Black crop handles appear on the edges and corners of the picture when you select the Fit or Fill option.)

  6. You can adjust the position of the picture within the frame by selecting the picture and dragging it where you want. For example, this can help you center the most important part of the picture within the shape you've applied to the picture.

  7. Crop the margins of the image by dragging a black crop handle as follows:

    Description

    Action

    Crop one side

    Drag inward on the side cropping handle

    Crop two adjacent sides at the same time

    Drag inward on the corner cropping handle

    Crop equally on two parallel sides at once

    Press and hold Ctrl while dragging inward on the side cropping handle

    Crop equally on all four sides at once

    Press and hold Ctrl while dragging inward on any corner cropping handle

  8. Click the Crop button again when you are done.

Start with a shape and add an image to it

You can add a picture as fill for a shape and then edit or crop the shape.

Add a picture to a shape

  1. Add a shape to your document (see Add shapes for instructions) and click the shape to select it.

  2. Click Drawing Tools > Format, and in the Shape Styles group, click Shape Fill > Picture.

    Adding a picture as a shape fill

  3. Select the type of picture you want (such as From a File or Online Pictures) and then navigate to the picture you want and insert it.

Resize the shape

To change the filled shape's dimensions while maintaining its basic format, select it and drag any of the sizing handles.

Choose how the picture fits in the shape

If your picture is skewed, cut off, or doesn't fill the shape the way you want, use the Fit and Fill tools on the Crop menu for fine tuning:

  1. Click a shape created using Shape Fill > Picture.

  2. Click Picture Tools > Format, and in the Size group, click the arrow under Crop. A menu appears showing cropping options.

    Crop button found on the Picture Tools Format tab

    • Choose Fit if you want all of the picture to fit within the shape; the original picture aspect ratio will be maintained, but you may have empty space inside your shape.

    • Choose Fill to have the shape fit within the bounds of the picture, cropping away everything outside the shape.

  3. Click Fill or Fit.

    • Fill sets the picture size to match the shape’s height or width, whichever is greatest. This fills the shape with the picture while removing anything outside the shape's perimeter.

      Picture with Crop to Fill shape applied

    • Fit sets the picture size so that the picture’s height and width both match the shape’s boundaries. This fits as much of the picture into the shape as possible, but some areas of the shape might remain empty.

      Crop to Fit Shape shown on picture

      You can drag the picture to change what part shows within the shape.

  4. If desired, adjust the crop area using the cropping handles as described under Crop a picture.

  5. When you're finished, press Esc or click anywhere outside the picture within the document.

Use edit points to edit or crop the shape

Although cropping tools are not available for shapes, you can use the Edit Points tool to edit a shape manually.

  1. Select the shape that you want to edit.

  2. Click Drawing Tools > Format, and in the Insert Shapes group, click the Edit Shape Edit shape button image button, then click Edit Points.

  3. Drag the shape's vertex points (which appear as black dots around the shape's perimeter) until the shape looks the way you want.

  4. To delete a vertex point, hold Ctrl and click it. To add a vertex point, hold Ctrl while clicking anywhere on the perimeter of the shape that does not already have a vertex point.

You can crop to a shape in Word, PowerPoint, or Excel.

Crop to a specific shape

Quickly change the shape of a picture by cropping it to a specific shape. The picture is automatically trimmed to fill the geometry of the selected shape while maintaining its proportions.

If you want to crop the same picture to more than one shape, make copies of the picture and crop each to the desired shape individually.

  1. Use Insert > Picture to add the image to an Office file (such as a Word document, PowerPoint presentation, or an Excel workbook).

  2. In your file, select the picture that you want to crop.

  3. On the Picture Format tab, click the arrow next to Crop.

    Crop button on the Picture Format tab

    (If you don't see the Picture Format tab, make sure that you've selected a picture (not a shape).)

  4. Point to Crop to Shape and then click the shape you want to crop to.

    PPT for Mac Crop Menu

    The shape is immediately applied to the image.

  5. If you want to adjust the shape, click the Crop button again on the ribbon.

    Black crop handles appear on the edges and corners of the picture.

  6. Crop the image by doing one of the following:

    Description

    Action

    Crop one side

    Drag the center cropping handle on that side inward.

    Crop two adjacent sides at the same time

    Press and hold the Shift+Option keys while you drag the center cropping handle on either side inward.

    Crop equally on all four sides at once

    Press and hold the Shift+Option keys while you drag a corner cropping handle inward.

Crop to fit or fill a shape

After you have added a picture to a shape, you can choose how the picture fits in the shape by using the Fit and Fill tools for fine tuning.

  1. In your file, select the picture that you want within the shape.

  2. On the Picture Format tab, click the arrow next to Crop.

    Crop button on the Picture Format tab

    If you don't see the Picture Format tab, make sure that you've selected a picture (and not a shape).

  3. Click Fill or Fit, and then click outside the picture.

    PPT for Mac Crop Menu

    Option

    Description

    Fill

    Removes (or "crops") part of the picture, but still fills the entire shape.

    Fit

    Makes the entire picture fit within the shape. The original picture aspect ratio is maintained, but you may have empty space inside your shape.

Crop to a specific shape

A quick way to change the shape of a picture is to crop it to a specific shape. When you crop to a specific shape, the picture is automatically trimmed to fill the geometry of the shape. The proportions of the picture are maintained.

  1. In your file, select the picture that you want to crop to a specific shape.

  2. Click the Format Picture tab.

    (If you don't see the Format Picture tab, make sure that you've selected a picture (and not a shape).)

  3. Under Adjust, click the arrow next to Crop, point to Mask to Shape, point to a type of shape, and then click the shape that you want to crop the picture to.

    The shape is immediately applied to the image.

  4. If you want to adjust the shape, click the Crop button again on the ribbon.

    Black crop handles appear on the edges and corners of the picture.

  5. Drag the cropping handles as needed to trim the margins of the picture, and then click outside the picture.

  6. When you are finished, click outside the picture.

Crop to fit or fill a shape

After you have added a picture to a shape, you can choose how the picture fits in the shape by using the Crop to Fit and Crop to Fill tools for fine tuning.

  1. Click the picture that you want within the shape.

  2. Click the Format Picture tab.

    (If you don't see the Format Picture tab, make sure that you've selected your picture.)

  3. Under Adjust, click the arrow next to Crop, click Crop to Fill or Crop to Fit, and then click outside the picture:

    Option

    Description

    Crop to Fill

    Removes (or "crops") part of the picture, but still fills the entire shape.

    Crop to Fit

    Makes the entire picture fit within the shape. The original picture aspect ratio is maintained, but you may have empty space inside your shape.

  4. When you are finished, press ESC.

Fit a picture inside a shape

Word for the web and PowerPoint for the web have quick picture-style options that let you apply a shape to a picture. The available shapes include three different ovals and several rectangles. So while these apps don't have the "crop-to-shape" feature that the desktop apps have, you can still apply a shape to a picture as described below:

  1. Insert the image in your document. (Select Insert > Picture and then navigate to the picture you want to use.)

  2. With the image selected on the canvas, select the Picture tab on the ribbon, and then open the Picture Styles gallery:

    The Picture Styles gallery of options includes three oval shapes and many rectangles.

  3. Select a shape to apply it to your picture. 

  4. Once the shape is applied, you resize it as needed. 

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