Edit a rich text list column in SharePoint

Edit a rich text list column in SharePoint

The default setting for text in Microsoft SharePoint list columns is plain text. But by choosing the enhanced rich test column setting, you can customize the font color, size, or style or markup of the text. You need Edit permission level or higher to create an  enhanced rich text column.

Create an enhanced rich text column

Note: Does your screen look different than the examples here? Your administrator may have classic experience set on the list, or you're using an earlier version. If so, see Format the text under column headings in lists. If you're a list owner, site owner, or administrator, see Switch the default experience for lists or document libraries from new or classic for the steps to set the default experience.

  1. Open the list you want to create an enhanced rich text column for. If you can’t find the list, click Settings  Settings icon , click Site Contents, and then open the list.

  2. In the list, scroll to the far right, and then select + Add column or +.

  3. In the menu, select Multiple lines of text.

      Multiple lines of text

  4. Type the name and description of your column.

  5. Click More options, and then select the Use enhanced rich text (Rich text with pictures, tables, and hyperlinks) option.

    Use enhanced rich text

  6. Click Save.

Edit an enhanced rich text column

  1. In SharePoint, open the list to work with. If you can’t find the list, click Settings  Settings icon , click Site Contents, and then open the list.

  2. Select the list item, right click, and then select Edit.

      Edit a form

  3. Next to the Text label, click the Pencil  Lists Pen Icon to display the Edit window.

    Edit rich text

    Note that you can’t edit an enhanced rich text column in Quick Edit view.

  4. Add text and format it any way you want (change the font, font size, font color, highlight, bold, italics, underline, bullet points, numbering, and so on.

    Edit rich text

    • For additional formatting options, click the ellipses (…) and select from the list.

      Insert other elements

    •  If you would like to apply any of the formatting in the table below, select Return to classic experience at the bottom of the Edit window. 

      Features in the Classic rich text editor that are not supported in the Modern rich text editor:

      Strike through text

      Subscript, Super script

      Left to right paragraph, right to left paragraph

      Justify alignment

      Styles

      Markup > Edit HTML source

      Markup > Select elements on the page based on html elements

      Markup > Convert HTML to XHMTL

      Markup > Select a language

      Insert > Table

      Insert > Upload image to the site

      Insert > Upload file to the site

      Insert > Embed code

  5. If you made any changes, click the Edit tab, and then click Save.

  6. Click Save.

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