Reduce the file size of your Word documents

If your Word document's file size is too large, try the following tips to make it more manageable.

Save pictures at lower resolutions

  1. Go to File > Options > Advanced.

  2. Under Image Size and Quality, do any the following:

    • Select Discard editing data. This option removes data that's stored in the file to let you restore to the original it after it's been edited.

    • Make sure that Do not compress images in file is not selected.

    • In the Default resolution list, select a resolution of 150ppi or lower. In most cases, you won't need the resolution to be higher than that.

Compress pictures

  1. Select a picture in your document. Note that the Picture Format tab becomes available.

  2. On the Picture Format tab, in the Adjust group, click Compress Pictures.

  3. Under Compression options, do any of the following:

    • Make sure that Apply only to this picture is not selected. If this option is not selected the changes you make here will affect all pictures in the document.

    • Select Delete cropped areas of pictures. This option removes the cropped picture data, but note that if you delete the cropped picture data, you won't be able to restore it.

  4. Under Resolution, select Use default resolution.

Don't embed fonts

Embedded fonts allow people to read or print your document with the fonts you used to write it, even if they don't have those fonts on their system. However, embedded fonts will increase your document file size.

  1. Go to File > Options > Save.

  2. Under Preserve fidelity when saving this document, do either of the following:

    • Make sure that Embed fonts in the file is not selected.

    • If you do embed fonts, select Embed only the characters used in the document (best for reducing file size) and Do not embed common system fonts.

Save pictures at lower resolutions

  1. Go to File > Options > Advanced.

  2. Under Image Size and Quality, do any the following:

    • Select Discard editing data. This option removes data that's stored in the file to let you restore to the original it after it's been edited.

    • Make sure that Do not compress images in file is not selected.

    • In the Default resolution list, select a resolution of 150ppi or lower. In most cases, you won't need the resolution to be higher than that.

Compress pictures

  1. Select a picture in your document, and then click the Format tab.

  2. Select Compress  Pictures.

  3. In the Compress Pictures dialog box, do any of the following:

    • Make sure that Apply only to this picture is not selected. If this option is not selected the changes you make here will affect all pictures in the document.

    • Select Delete cropped areas of pictures. This option removes the cropped picture data, but note that if you delete the cropped picture data, you won't be able to restore it.

  4. Under Target output, select Use document resolution. This option uses the default resolution you set in File > Options > Advanced.

Don't embed fonts

Embedded fonts allow people to read or print your document with the fonts you used to write it, even if they don't have those fonts on their system. However, embedded fonts will increase your document file size.

  1. Go to File > Options > Save.

  2. Under Preserve fidelity when saving this document, do either of the following:

    • Make sure that Embed fonts in the file is not selected.

    • If you do embed fonts, select Embed only the characters used in the document (best for reducing file size) and Do not embed common system fonts.

Expand your Office skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×