Update your meeting hours using the profile card

Note: The suggestion to update your meeting hours on your profile card is currently being rolled out, so you may not see it yet in your work or school account.

If your working activity within Microsoft 365 is different than what your calendar shows as your available time, you might get a suggestion on your profile card to update your meeting hours either automatically or manually. You can update your hours manually in your calendar in Outlook. See Calendar settings in Outlook on the web. When you're using the Scheduling Assistant in Outlook on the web, the meeting hours of each attendee are considered in the suggested meeting times.  

I don’t want to get notifications about suggested meeting hours on my profile card

You can dismiss the suggested hours notification permanently by selecting "Dismiss" when you see the notification on your profile card. 

How are suggested meeting hours calculated? 

Suggested meeting hours are generated by evaluating data from your everyday work in Microsoft 365 and Windows. This includes activities in Word, Excel, PowerPoint, email and calendar data. It also includes chat and call signals from Skype for Business and Teams, and activities in OneDrive and SharePoint. 

How is my data protected? 

To calculate the suggested hours, we read information from your Microsoft 365 mailbox. We store your data in your mailbox itself. This means your data is protected the same way your email and calendar information is kept private and protected. We only use the data to calculate the hours. 

Every calculation the service that generates suggested hours performs is based on data that you can get by gathering and examining metadata of your email, meetings, calls, and instant messages, such as their start and end times and their subject lines.  

The insights are derived from data that is already available to you in the following places: 

  • Your Exchange Online mailbox

  • Your activity in OneDrive and SharePoint documents

  • Your chat and call history from Teams and from Skype for Business

Who can see the suggestions on my profile card? 

Only you will receive a notification about updating your meeting hours in your calendar. Your manager or system administrator cannot view your suggested meeting hours. Suggested meeting hours are not designed to enable employee evaluation, tracking, automated decision-making, profiling, or monitoring. 

General Data Protection Regulation (GDPR) Compliance 

Suggested meeting hours helps support compliance with GDPR requirements. To learn more, see  Microsoft.com/GDPR

See Also 

Calendar settings in Outlook on the web 

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