Use keyboard shortcuts to create PowerPoint presentations

Use keyboard shortcuts to create PowerPoint presentations

Many users find that using an external keyboard with keyboard shortcuts for PowerPoint helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse.

Notes: 

  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

  • A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.

  • A comma sign (,) in a shortcut means that you need to press multiple keys in order.

This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in the creation mode in PowerPoint for Windows.

Notes: 

In this topic

Frequently used shortcuts

The following table itemizes the most frequently used shortcuts in PowerPoint.

To do this

Press

Create new presentation.

Ctrl+N

Add a new slide.

Ctrl+M

Make selected text bold.

Ctrl+B

Change the font size for selected text.

Alt+H, F, S

Open the Zoom dialog.

Alt+W, Q

Cut selected text, object, or slide.

Ctrl+X

Copy selected text, object, or slide.

Ctrl+C

Paste cut or copied text, object, or slide.

Ctrl+V

Undo the last action.

Ctrl+Z

Save the presentation.

Ctrl+S

Insert a picture.

Alt+N, P

Insert a shape.

Alt+N, S, H

Select a theme.

Alt+G, H

Select a slide layout.

Alt+H, L

Go to the next slide.

Page down

Go to the previous slide.

Page up

Go to the Home tab.

Alt+H

Go to the Insert tab.

Alt+N

Start the slide show.

F5

End the slide show.

Esc

Close PowerPoint.

Ctrl+Q

Top of Page

Ribbon keyboard shortcuts

The ribbon groups related options on tabs. For example, on the Home tab, the Paragraph group includes the Bullets option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options as shown in the image below.

Excel ribbon key tips

You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to move to the Tell me or Search field. Press Alt again to see KeyTips for the options for the selected tab.

In Office 2010, most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut. For example, press Alt, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A notification pops up saying you're using an access key from an earlier version of Microsoft Office. If you know the entire key sequence, go ahead and use it. If you don't know the sequence, press Esc and use Key Tips instead.

Use the Access keys for ribbon tabs

To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs may appear depending on your selection in the worksheet.

To do this

Press

Move to the Tell me or Search field on the Ribbon and type a search term for assistance or Help content.

Alt+Q, then enter the search term.

Open the File menu.

Alt+F

Open the Home tab and format slides, fonts, paragraphs, or drawings.

Alt+H

Open the Insert tab and insert slides, tables, images, illustrations, forms, links, text, symbols, or media.

Alt+N

Open the Design tab and apply themes and customize slides.

Alt+G

Open the Transitions tab and add transitions between slides.

Alt+K

Open the Animations tab and add animations to slides.

Alt+A

Open the Slide Show tab and set up and play the slide show.

Alt+S

Open the Review tab and check spelling and accessibility and add comments.

Alt+R

Open the View tab and preview presentation layouts, show and hide gridlines and guides, set zoom magnification, manage windows, and view macros.

Alt+W

Open the Help tab and browse the PowerPoint, contact support, and leave feedback.

Alt+Y

Note: Add-ins and other programs may add new tabs to the ribbon and may provide access keys for those tabs.

Top of Page

Work in the ribbon with the keyboard

To do this

Press

Select the active tab on the ribbon, and activate the access keys.

Alt or F10. To move to a different tab, use access keys or the arrow keys.

Move the focus to commands on the ribbon.

Tab key or Shift+Tab

Move down, up, left, or right, respectively, among the items on the ribbon.

Arrow keys

Activate a selected button or control.

Spacebar or Enter

Open the list for a selected command.

Down arrow key

Open the menu for a selected button.

Alt+Down arrow key

When a menu or submenu is open, move to the next command.

Down arrow key

Expand or collapse the ribbon.

Ctrl+F1

Open a context menu.

Shift+F10

Or, on a Windows keyboard, the Context key (between the right Alt and right Ctrl keys)

Move to the submenu when a main menu is open or selected.

Left arrow key

Get help on the currently selected command or control on the Ribbon.

F1

Top of Page

Move between panes

To do this

Press

Cycle clockwise through panes in the Normal view.

F6

Cycle counterclockwise through panes in the Normal view.

Shift+F6

Switch between the Thumbnail pane and the Outline View pane.

Ctrl+Shift+Tab

Top of Page

Work in the Outline view

To do this

Press

Promote a paragraph.

Alt+Shift+Left arrow key

Demote a paragraph.

Alt+Shift+Right arrow key

Move selected paragraphs up.

Alt+Shift+Up arrow key

Move selected paragraphs down.

Alt+Shift+Down arrow key

Show level 1 headings.

Alt+Shift+1

Expand text below a heading.

Alt+Shift+Plus sign (+)

Collapse text below a heading.

Alt+Shift+Minus sign (-)

Top of Page

Select and edit text and objects

Select text and objects

To do this

Press

Select one character to the right.

Shift+Right arrow key

Select one character to the left.

Shift+Left arrow key

Select to the end of a word.

Ctrl+Shift+Right arrow key

Select to the beginning of a word.

Ctrl+Shift+Left arrow key

Select one line up (with the cursor at the beginning of a line).

Shift+Up arrow key

Select one line down (with the cursor at the beginning of a line).

Shift+Down arrow key

Select an object (when the text inside the object is selected).

Esc

Select another object (when one object is selected).

Tab key or Shift+Tab until the object you want is selected

Send object back one position.

Ctrl+Left bracket ([)

Office 2010 and Office 2007: Not available

Send object forward one position.

Ctrl+Right bracket (])

Office 2010 and Office 2007: Not available

Send object to back.

Ctrl+Shift+Left bracket ([)

Office 2010 and Office 2007: Not available

Send object to front.

Ctrl+Shift+Right bracket (])

Office 2010 and Office 2007: Not available

Select text within an object (with an object selected).

Enter

Select all objects.

Ctrl+A (on the Slides tab)

Play or pause media.

Ctrl+Spacebar

Select all slides.

Ctrl+A (in the Slide Sorter view)

Select all text.

Ctrl+A (on the Outline tab)

Tip: To multi-select objects with the keyboard use the Selection Pane. For more information see Manage objects with the Selection Pane .

Top of Page

Delete and copy text and objects

To do this

Press

Delete one character to the left.

Backspace

Delete one word to the left.

Ctrl+Backspace

Delete one character to the right.

Delete

Delete one word to the right (with the cursor between the words).

Ctrl+Delete

Cut selected object or text.

Ctrl+X

Copy selected object or text.

Ctrl+C

Paste cut or copied object or text.

Ctrl+V

Duplicate an object.

Ctrl+D

Ctrl+drag the mouse

Office 2010 and Office 2007: Not available

Undo the last action.

Ctrl+Z

Redo the last action.

Ctrl+Y

Copy formatting only.

Ctrl+Shift+C

Paste formatting only.

Ctrl+Shift+V

Copy animation painter.

Alt+Shift+C

Office 2010 and Office 2007: Not available

Paste animation painter.

Alt+Shift+V

Office 2010 and Office 2007: Not available

Open the Paste Special dialog.

Ctrl+Alt+V

Top of Page

Move around in text

To do this

Press

Move one character to the left.

Left arrow key

Move one character to the right.

Right arrow key

Move one line up.

Up arrow key

Move one line down.

Down arrow key

Move one word to the left.

Ctrl+Left arrow key

Move one word to the right.

Ctrl+Right arrow key

Move to the end of a line.

End

Move to the beginning of a line.

Home

Move up one paragraph.

Ctrl+Up arrow key

Move down one paragraph.

Ctrl+Down arrow key

Move to the end of a text box.

Ctrl+End

Move to the beginning of a text box.

Ctrl+Home

Move to the next title or body text placeholder. If it is the last placeholder on a slide, this action inserts a new slide with the same slide layout as the original slide.

Ctrl+Enter

Top of Page

Find and replace text

To do this

Press

Open the Find dialog.

Ctrl+F

Open the Replace dialog.

Ctrl+H

Repeat the last Find action.

Shift+F4

Top of Page

Move around and work in tables

To do this

Press

Move to the next cell.

Tab key

Move to the preceding cell.

Shift+Tab

Move to the next row.

Down arrow key

Move to the preceding row.

Up arrow key

Insert a tab in a cell.

Ctrl+Tab

Start a new paragraph.

Enter

Add a new row at the bottom of the table (with the cursor in the last cell of the last row).

Tab key

Top of Page

Format text

Before using these keyboard shortcuts, select the text you want to format.

Change or resize a font

To do this

Press

Open the Font dialog to change the font.

Ctrl+Shift+F

Increase the font size.

Ctrl+Shift+Right angle bracket (>)

Decrease the font size.

Ctrl+Shift+Left angle bracket (<)

Top of Page

Apply character formatting

To do this

Press

Open the Font dialog to change the character formatting.

Ctrl+T

Switch between sentence case, lowercase, or uppercase.

Shift+F3

Apply bold formatting.

Ctrl+B

Apply underline formatting.

Ctrl+U

Apply italic formatting.

Ctrl+I

Apply subscript formatting (automatic spacing).

Ctrl+Equal sign (=)

Apply superscript formatting (automatic spacing).

Ctrl+Shift+Plus sign (+)

Remove manual character formatting, such as subscript and superscript.

Ctrl+Spacebar

Insert a hyperlink.

Ctrl+K

Top of Page

Copy text formatting

To do this

Press

Copy the formatting of selected text.

Ctrl+Shift+C

Paste copied formatting to the selected text.

Ctrl+Shift+V

Top of Page

Align paragraphs

To do this

Press

Center the paragraph.

Ctrl+E

Justify the paragraph.

Ctrl+J

Left align the paragraph.

Ctrl+L

Right align the paragraph.

Ctrl+R

Top of Page

Work with shapes, pictures, boxes, objects, and WordArt

To do this

Press

Insert a text box.

Alt+N, X

Insert an embedded document or spreadsheet as an object.

Alt+N, J

Insert WordArt.

Alt+N, W

Move the focus to the first floating shape, such as an image or a text box.

Ctrl+Alt+5

Group selected shapes, pictures, or WordArt objects.

Ctrl+G

Ungroup selected group.

Ctrl+Shift+G

Copy the attributes of the selected shape.

Ctrl+Shift+C

Paste the attributes to the selected object.

Ctrl+Shift+V

Edit a linked or embedded object.

Shift+F10 (to open the context menu), then O, Enter, E

Top of Page

Insert and reply to comments

Before using these keyboard shortcuts, use the Insert Comment command (Alt+N, L) to open the Comments pane.

To do this

Press

Insert a new comment.

Ctrl+N

Reply to a selected comment.

Ctrl+R

Top of Page

Change order of slides or sections in a slide deck

To do this

Press these keys

Move the selected slide or section up in order.

Ctrl+Up arrow key

Move the selected slide or section down in order.

Ctrl+Down arrow key

Move the selected slide or section to the beginning.

Ctrl+Shift+Up arrow key

Move the selected slide or section to the end.

Ctrl+Shift+Down arrow key

Top of Page

Use the Selection pane

To do this

Press

Open the Selection pane.

Alt+H, S, L, P

In Office 2007, Alt+J, D, A, P

Cycle the focus through the different panes.

F6

Display the context menu.

Shift+F10

Move the focus to a single item or group.

Up or Down arrow key

Move the focus from an item in a group to its parent group.

Left arrow key

Move the focus from a group to the first item in that group.

Right arrow key

Expand a focused group and all its child groups.

Asterisk sign (*) (on numeric keypad only)

Expand a focused group.

Plus sign (+) (on numeric keypad only)

Collapse a focused group.

Minus sign (-) (on numeric keypad only)

Move the focus to an item and select it.

Shift+Up or Down arrow key

Select a focused item.

Spacebar or Enter

Cancel selection of a focused item.

Shift+Spacebar or Shift+Enter

Move a selected item forward.

Ctrl+Shift+F

Move a selected item backward.

Ctrl+Shift+B

Show or hide a focused item.

Ctrl+Shift+S

Rename a focused item.

F2

Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons.

Tab key or Shift+Tab

Collapse all groups (with the focus must be in the tree view of the Selection pane).

Alt+Shift+1

Expand all groups.

Alt+Shift+9

Top of Page

Access and use task panes

To do this

Press

Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)

F6

When a task pane option has focus, move to the next or previous option in the task pane.

Tab or Shift+Tab

Display the full set of commands on the task pane menu. You can, for example, Close, Move, or Size the task pane from this menu.

Ctrl+Spacebar

In Office 2010Ctrl+Down arrow key

Move to the next command on the task pane menu.

Up and Down arrow keys

Select the highlighted option on the task pane menu.

Enter

Move or resize the task pane after the corresponding command has been selected.

Arrow keys

Open the Clipboard.

Alt+H, F, O

Close the task pane.

Ctrl+Spacebar, C

Top of Page

Other useful shortcut keys

To do this

Press

Open the Print dialog.

Ctrl+P

Print all slides in your presentation as full page slides using your default printer settings (when the Print dialog is open).

Alt+P, P

Display the Notes pane in the Normal view.

Alt+W, P, N

Show or hide the grid.

Shift+F9

Show or hide guides.

Alt+F9

Top of Page

Custom keyboard shortcuts

To assign custom keyboard shortcuts to menu items, recorded macros, and Visual Basic for Applications (VBA) code in PowerPoint, you must use a third-party add-in, such as Shortcut Manager for PowerPoint, which is available from OfficeOne Add-Ins for PowerPoint.

See also

PowerPoint help center

Accessibility support for PowerPoint

Basic tasks to create a presentation in PowerPoint with a screen reader

Use a screen reader to explore and navigate PowerPoint

This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in the creation mode in PowerPoint for Mac OS.

Notes: 

  • The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment of a keyboard shortcut, refer to Mac Help for your version of the Mac OS, your utility application, or refer to Shortcut conflicts.

  • If you don't find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac.

  • Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in PowerPoint on Mac. However, not all do.

  • To quickly find a shortcut in this article, you can use the Search. Press Command+F, and then type your search words.

In this topic

Frequently used shortcuts

The following table itemizes the most frequently used shortcuts in PowerPoint on Mac.

To do this

Press

Create new presentation.

COMMAND +N

Make selected text bold.

COMMAND +B

Cut selected text, object, or slide.

COMMAND +X

Copy selected text, object, or slide.

COMMAND +C

Paste cut or copied text, object, or slide.

COMMAND +V

Undo the last action.

COMMAND +Z

Redo or repeat an action.

COMMAND +Y

Save the presentation.

COMMAND +S

Close PowerPoint.

COMMAND +Q

Top of Page

Work with presentations and slides

To do this

Press

Create a new presentation with a template from the PowerPoint Presentation gallery.

COMMAND +Shift+P

Insert a new slide.

COMMAND +Shift+N

Zoom out.

COMMAND +Minus sign (-)

Zoom in.

COMMAND +Plus sign (+)

Make a copy of the selected slide.

COMMAND +Shift+D

Open a presentation.

COMMAND +O

Close a presentation.

COMMAND +W

Print a presentation.

COMMAND +P

Save a presentation with a different name, location, or file format.

COMMAND +Shift+S

Cancel a command, such as Save As.

Esc

Move through multiple open presentations.

COMMAND +Tilde sign (~)

Open a recent file.

COMMAND +Shift+O

Top of Page

Move between views

To do this

Press

Switch to normal view.

COMMAND +1

Switch to slide sorter view.

COMMAND +2

Switch to notes page view.

COMMAND +3

Switch to outline view.

COMMAND +4

Switch to slide show.

COMMAND +Shift+Return

Switch to full screen (hide menus).

COMMAND +Control+F

Switch to presenter view.

Option+Return

Show or hide guides.

COMMAND +Option+Control+G

Switch to handout master view.

COMMAND +Option+2

Switch to slide master view.

COMMAND +Option+1

Switch to notes master view.

COMMAND +Option+3

Top of Page

Select and edit text and objects

Select text

To do this

Press

Select one character to the right.

Shift+Right arrow key

Select one character to the left.

Shift+Left arrow key

Select from the insertion point to the same point one line up.

Shift+Up arrow key

Select from the insertion point to the same point one line down.

Shift+Down arrow key

Select all text to the start of the line.

COMMAND +Shift+Left arrow key

Select all text to the end of the line.

COMMAND +Shift+Right arrow key

Select from the insertion point to the end of the paragraph.

Shift+Option+Down arrow key

Select from the insertion point to the beginning of the paragraph.

Shift+Option+Up arrow key

Top of Page

Edit text and objects

To do this

Press

Delete one character to the left.

Delete

Delete one character to the right.

Function+Delete

Paste special.

COMMAND +Control+V

Increase the font size.

COMMAND +Shift+Right angle bracket (>)

Decrease the font size.

COMMAND +Shift+Left angle bracket (<)

Apply an underline.

COMMAND +U

Apply italic formatting.

COMMAND +I

Center a paragraph.

COMMAND +E

Justify a paragraph.

COMMAND +J

Left align a paragraph.

COMMAND +L

Right align a paragraph.

COMMAND +R

Add a hyperlink to selected text, an image, or an object.

COMMAND +K

Add a new comment.

Image of the MAC Command button icon +Shift+M

Find text and formatting.

COMMAND +F

Open the Format Text dialog, Font options.

COMMAND +T

Open the Format Text dialog, Paragraph options.

COMMAND +Option+M

Top of Page

Move around in text

To do this

Press

Move to the beginning of a word or one word to the left.

Option+Left arrow key

Move one word to the right.

Option+Right arrow key

Move to the end of a line.

COMMAND +Right arrow key

Move to the beginning of a line.

COMMAND +Left arrow key

Move to the beginning of a paragraph or up one paragraph.

Option+Up arrow key

Move down one paragraph.

Option+Down arrow key

Move to the start or end of all the text in the object you are editing.

COMMAND +Up or Down arrow key

Top of Page

Move around and work in tables

To do this

Press

Move to the next cell.

Tab key

Move to the preceding cell.

Shift+Tab

Move to the next line or row.

Down arrow key

Move to the preceding line or row.

Up arrow key

Start a new paragraph in a cell.

Return

Add a new row at the bottom of the table (with the cursor in the last cell of the last row).

Tab key

Top of Page

Work with objects

To do this

Press

Select the next object.

Tab key

Select the previous object.

Shift+Tab

Select all objects and all text.

COMMAND +A

Move the selected object in the direction of the arrow.

Arrow keys or COMMAND +arrow keys

Group the selected objects.

COMMAND +Option+G

Ungroup the selected objects.

COMMAND +Option+Shift+G

Regroup the selected objects.

COMMAND +Option+J

Rotate the selected object clockwise.

Option+Right arrow key

Rotate the selected object counterclockwise.

Option+Left arrow key

Format the selected object.

COMMAND +Shift+1

Duplicate selected objects.

COMMAND +D or Control+drag the mouse

Resize selected objects.

Shift+arrow keys

Top of Page

Other useful shortcut keys

To

Press

Toggle Drawing mode.

COMMAND +Control+Z

Show Thesaurus entry for a selected word.

COMMAND +Option+Control+R

Show Smart Lookup entry for a selected word or phrase.

COMMAND +Option+Control+L

Top of Page

See also

PowerPoint help center

Accessibility support for PowerPoint

Basic tasks to create a presentation in PowerPoint with a screen reader

Use a screen reader to explore and navigate PowerPoint

This article describes the keyboard shortcuts in the creation mode in PowerPoint for iOS.

Notes: 

  • If you're familiar with keyboard shortcuts on your MacOS computer, the same key combinations work with PowerPoint for iOS using an external keyboard, too. The shortcuts listed in this article are the only ones that will work in this version of PowerPoint.

  • To quickly find a shortcut, you can use the Search. Press Command+F and then type your search words.

In this topic

Frequently used shortcuts on iPad

This table shows the most frequently used shortcuts for PowerPoint for iPad.

To do this

Press

Insert a new slide.

COMMAND +Shift+N

Delete selected text, object, or slide.

Delete

Cut selected content and copy it to the clipboard.

COMMAND +X

Undo the last action.

COMMAND +Z

Copy the selected content to the clipboard.

COMMAND +C

Paste copied or cut content.

COMMAND +V

Select all text.

COMMAND +A

Bold selected content.

COMMAND +B

Italicize selected content.

COMMAND +I

Underline selected content.

COMMAND +U

Select one word to the left.

Shift+Option+Left arrow key

Select one word to the right.

Shift+Option+Right arrow key

Top of Page

Navigate in PowerPoint for iPad

PowerPoint for iPad opens with a horizontal list of options, called the ribbon. To move through the options, press Shift+Right arrow key until the focus is on the ribbon, and then press the Right or Left arrow key. To select an option, press COMMAND +Option+Spacebar.

To move the focus to different areas in PowerPoint for iPad (from the ribbon to the thumbnail pane, for example), place the focus on a button, and then press Shift+Right arrow key to move forward or Shift+Left arrow key to move backward.

PowerPoint for iPad is a mobile application, so the keyboard shortcuts and navigation may be different from those in desktop versions of PowerPoint.

Move the insertion point within placeholders and notes on iPad

To do this

Press

Move right one character.

Right arrow key

Move left one character.

Left arrow key

Move right one word.

COMMAND +Right arrow key

Move left one word.

COMMAND +Left arrow key

Move up one line.

Up arrow key

Move down one line.

Down arrow key

Move to the beginning of the line.

COMMAND +Left arrow key

Move to the end of the line.

COMMAND +Right arrow key

Move to the beginning of the placeholder or notes.

COMMAND +Up arrow key

Move to the end of the placeholder or notes.

COMMAND +End

Top of Page

Select content on iPad

To do this

Press

Select one character to the right.

Shift+Right arrow key

Select one character to the left.

Shift+Left arrow key

Select one word to the right.

Shift+ COMMAND +Right arrow key

Select one word to the left.

Shift+ COMMAND +Left arrow key

Select one line up.

Shift+Up arrow key

Select one line down.

Shift+Down arrow key

Select one paragraph up.

Shift+ COMMAND +Up arrow key

Select one paragraph down.

Shift+ COMMAND +Down arrow key

Select all within the placeholder or notes.

COMMAND +A

Select from the current position to the beginning of the line.

Shift+ COMMAND +Left arrow key

Select from the current position to the end of the line.

Shift+ COMMAND +Right arrow key

Top of Page

Edit and format presentations on iPhone

To do this

Press

Undo the last action.

Apple Cmd Symbol +Z

Repeat the last action.

Shift+ Apple Cmd Symbol

Cut selected content.

Apple Cmd Symbol +X

Copy selected content.

Apple Cmd Symbol +C

Paste copied or cut content.

Apple Cmd Symbol +V

Select all.

Apple Cmd Symbol +A

Bold selected content.

Apple Cmd Symbol +B

Italicize selected content.

Apple Cmd Symbol +I

Underline selected content.

Apple Cmd Symbol +U

Top of Page

Navigate and select within a text box on iPhone

To do this

Press

Select text.

Shift+Left or Right arrow key, or Shift+Up or Down arrow key

Move cursor right by one word.

Option+Right arrow key

Move cursor left by one word.

Option+Left arrow key

Move cursor to the beginning of the text box.

Apple Cmd Symbol +Up arrow key

Move cursor to the end of the text box.

Apple Cmd Symbol +Down arrow key

Move cursor to the beginning of the current line.

Apple Cmd Symbol +Left arrow key

Move cursor to the end of the current line.

Apple Cmd Symbol +Right arrow key

Select word to the left.

Shift+Option+Left arrow key

Select word to the right.

Shift+Option+Right arrow key

Select from current position to beginning of the document.

Shift+ Apple Cmd Symbol +Up arrow key

Select from current position to the end of the document.

Shift+ Apple Cmd Symbol +Down arrow key

Select from current position to beginning of the line.

Shift+ Apple Cmd Symbol +Left arrow key

Select from current position to end of the line.

Shift+ Apple Cmd Symbol +Right arrow key

Top of Page

See also

PowerPoint help center

Accessibility support for PowerPoint

Basic tasks to create a presentation in PowerPoint with a screen reader

Use a screen reader to explore and navigate PowerPoint

This article describes the keyboard shortcuts in the creation mode in PowerPoint for Android.

Notes: 

  • If you're familiar with keyboard shortcuts on your Windows computer, the same key combinations work with PowerPoint for Android using an external keyboard, too. The shortcuts listed in this article are the only ones that will work in this version of PowerPoint.

  • To quickly find a shortcut, you can use the Search. Press Ctrl+F and then type your search words.

Edit and format the presentation

To do this

Press

Undo the last action.

Ctrl+Z

Repeat the last action.

Ctrl+Y

Cut the selected content (and copy to the Clipboard).

Ctrl+X

Copy the selected content to the Clipboard.

Ctrl+C

Paste copied or cut content.

Ctrl+V

Select all.

Ctrl+A

Bold selected content.

Ctrl+B

Italicize selected content.

Ctrl+I

Underline selected content.

Ctrl+U

Save or sync the presentation.

Ctrl+S

Copy formatting.

Ctrl+Shift+C

Select text.

Shift+Left or Right arrow key, or Shift+Up or Down arrow key

See also

PowerPoint help center

Accessibility support for PowerPoint

Basic tasks to create a presentation in PowerPoint with a screen reader

Use a screen reader to explore and navigate PowerPoint

This article describes the keyboard shortcuts in the creation mode in PowerPoint Mobile on Windows 10.

Notes: 

  • If you're familiar with keyboard shortcuts on your Windows computer, the same key combinations work with PowerPoint Mobile using an external keyboard, too. The shortcuts listed in this article are the only ones that will work in this version of PowerPoint.

  • To quickly find a shortcut, you can use the Search. Press Ctrl+F and then type your search words.

Edit and format the presentation

To do this

Press

Open a presentation.

Ctrl+O

Undo the last action.

Ctrl+Z

Repeat the last action.

Ctrl+Y

Cut the selected content (and copy to the Clipboard).

Ctrl+X

Copy the selected content to the Clipboard.

Ctrl+C

Paste copied or cut content.

Ctrl+V

Select all.

Ctrl+A

Bold selected content.

Ctrl+B

Duplicate (doesn’t work on slide thumbnails).

Ctrl+D

Italicize selected content.

Ctrl+I

Underline selected content.

Ctrl+U

Group selected content.

Ctrl+G

Justify selected content.

Ctrl+J

Left align selected content.

Ctrl+L

Right align selected content.

Ctrl+R

Center selected content.

Ctrl+E

Save or sync the presentation.

Ctrl+S

Move to previous slide.

Page up

Move to next slide.

Page down

Delete selected content.

Delete

Start slide show.

F5

Start slide show from current position.

Shift+F5

Show or hide notes.

Ctrl+Shift+H

Copy the formatting of selected content.

Ctrl+Shift+C

Select text.

Shift+Left or Right arrow key, or Shift+Up or Down arrow key

Cycle through floating shapes, such as text boxes or images.

Ctrl+Alt+5, and then press the Tab key repeatedly

Exit the floating shape navigation and return to the normal navigation.

Esc

See also

PowerPoint help center

Accessibility support for PowerPoint

Basic tasks to create a presentation in PowerPoint with a screen reader

Use a screen reader to explore and navigate PowerPoint

This article describes the keyboard shortcuts in the creation mode in PowerPoint for the web on Windows.

Notes: 

  • To quickly find a shortcut, you can use the Search. Press Ctrl+F and then type your search words.

  • When you use PowerPoint for the web, we recommend that you use Microsoft Edge as your web browser. Because PowerPoint for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not PowerPoint for the web.

  • If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office for the web. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.

In this topic

Frequently used shortcuts

The following table provides the shortcuts that you'll likely use often in PowerPoint for the web.

To do this

Press

Insert a new slide (with the focus in the thumbnail pane).

Ctrl+M

Delete selected text, object, or slide.

Delete

Move a shape.

Arrow keys

Go to the next slide.

Page down key

Go to the previous slide.

Page up key

Exit the slide show.

Esc

Top of Page

Navigate with only the keyboard

To move the focus to different parts of the PowerPoint for the web interface (from the ribbon to the thumbnail pane, for example), press Ctrl+F6 to move forward or press Ctrl+Shift+F6 to move backward, and to move in and out of the content of a slide. To navigate commands in PowerPoint for the web, press the Tab key to move forward, press Shift+Tab to move backward, and press Enter to select.

Tip: To quickly perform an action while in the Editing view, move the focus to the Tell Me search field by pressing Alt+Q and then type the action or option you want. To select an option, press the Up arrow key or Down arrow key, and then press Enter.

In the Reading View, a horizontal list of options is at the top of the screen above the document. Press the Tab key until the row of options has the focus, and then, to move through the options, press the Tab key. To select an option, press Enter.

To switch to the Editing View, move to the Edit Presentation option, press Enter, and then select Edit in PowerPoint for the web.

In the Editing View, the ribbon is the strip at the top of the PowerPoint for the web window. The ribbon is organized by tabs. Each tab displays a different set of tools and functions, made up of groups, and each group includes one or more options. To move the focus to the ribbon, press Alt+Windows logo key. You can also press Ctrl+F6 repeatedly until the ribbon has the focus.

Other shortcuts for using the ribbon include the following:

  • To move between tabs, press the Tab key or Shift+Tab.

  • To access the ribbon for the currently selected tab, press Enter.

  • To move between options on the ribbon, press the Tab key or Shift+Tab.

Options are activated in different ways, depending on the type of the option:

  • If the selected option is a button or split button, press the Spacebar to activate it.

  • If the selected option is a list (such as the Font list), to open the list, press the Down arrow key. Then, to move between items, press the Up or Down arrow key. When the focus is on the item you want, press Enter to select it.

  • If the selected option is a gallery, press the Tab key to go to the More option for the gallery and then, to open the gallery, press Enter. Press the Tab key to move through the items, and press Enter to select one.

Top of Page

Navigate in Reading view

To do this

Press

Go to the next slide.

N

Go to the previous slide.

P

Go to a specific slide.

G, type the slide number, press the Tab key, and then press Enter.

Top of Page

Navigate in Slide Show view

To do this

Press

Go to the next slide.

N

Go to the previous slide.

P

Go to a specific slide.

G, type the slide number, press the Tab key, and then press Enter.

Turn captions or subtitles on or off.

J

Exit Slide Show.

Esc

Top of Page

Navigate the ribbon and panes in Editing view

To move through the landmarks in PowerPoint for the web, press Ctrl+F6.

To do this

Press

Move from the slide pane, Comments pane, Notes pane, status bar, title bar, ribbon, and thumbnail pane.

Ctrl+F6

Move in reverse order, from the slide pane, thumbnail pane, ribbon, title bar, status bar, Notes pane, and Comments pane.

Shift+Ctrl+F6

Go to a different ribbon tab.

Tab key, Enter

Carry out the currently selected ribbon option.

Enter

Move between ribbon commands.

Tab key

Move between groups of features on the ribbon.

Ctrl+Left arrow key or Right arrow key

Top of Page

Edit slides

To do this

Press

Create new slide after currently selected thumbnail.

Ctrl+M

Move left to right through placeholders on a slide.

Tab key

Select or edit the current placeholder.

Enter or F2

End editing text in a placeholder.

F2

Select multiple single objects.

Ctrl+click or Shift+click

Select multiple objects.

Click+drag the mouse, Shift+drag the mouse, or Ctrl+drag the mouse

Select all objects on the page.

Ctrl+A

Select all text in the active text box.

Ctrl+A

Copy a slide.

Ctrl+C

Paste a slide.

Ctrl+V

Undo the most recent action.

Ctrl+Z

Redo the most recent action.

Ctrl+Y

Move slide up one position (when in Thumbnail pane).

Ctrl+Up arrow key

Move slide down one position (when in Thumbnail pane).

Ctrl+Down arrow key

Move slide to the first position (when in Thumbnail pane).

Ctrl+Shift+Up arrow key

Move slide to the last position (when in Thumbnail pane).

Ctrl+Shift+Down arrow key

Shrink font size.

Ctrl+Left bracket ([)

Grow font size.

Ctrl+Right bracket (])

Top of Page

Move the insertion point within placeholders and notes

To do this

Press

Move right one character.

Right arrow key

Move left one character.

Left arrow key

Move right one word.

Ctrl+Right arrow key

Move left one word.

Ctrl+Left arrow key

Move up one line.

Up arrow key

Move down one line.

Down arrow key

Move up one paragraph.

Ctrl+Up arrow key

Move down one paragraph.

Ctrl+Down arrow key

Move to the beginning of a line.

Home

Move to the end of a line.

End

Move to the beginning of a placeholder or notes.

Ctrl+Home

Move to the end of a placeholder or notes.

Ctrl+End

Top of Page

Select content

To do this

Press

Select one character to the right.

Shift+Right arrow key

Select one character to the left.

Shift+Left arrow key

Select one word to the right.

Shift+Ctrl+Right arrow key

Select one word to the left.

Shift+Ctrl+Left arrow key

Select one line up.

Shift+Up arrow key

Select one line down.

Shift+Down arrow key

Select one paragraph up.

Shift+Ctrl+Up arrow key

Select one paragraph down.

Shift+Ctrl+Down arrow key

Select to the beginning of a paragraph.

Shift+Home

Select to the end of a paragraph.

Shift+End

Select to the beginning of a placeholder or notes.

Shift+Ctrl+Home

Select to the end of a placeholder or notes.

Shift+Ctrl+End

Select all within the placeholder or notes.

Ctrl+A

Top of Page

Edit text

To do this

Press

Save changes.

PowerPoint for the web saves changes automatically.

Cut selected text.

Ctrl+X

Copy selected text.

Ctrl+C

Paste text.

Ctrl+V

Paste text, unformatted.

Ctrl+Shift+V

Insert hyperlink

Ctrl+K

Undo the last change.

Ctrl+Z

Redo the last undo.

Ctrl+Y

Left-justify (left-align) selected paragraph.

Ctrl+J

Top of Page

Move a selected shape

To do this

Press

Nudge the shape to the right.

Right arrow key

Nudge the shape to the left.

Left arrow key

Nudge the shape up.

Up arrow key

Nudge the shape down.

Down arrow key

Top of Page

Arrange a selected shape

To do this

Press

Send the shape to the back.

Ctrl+Shift+Left bracket ([)

Send the shape backward.

Ctrl+Left bracket ([)

Send the shape to the front.

Ctrl+Shift+Right bracket (])

Send the shape forward.

Ctrl+Right bracket (])

Top of Page

Format text

To do this

Press

Make selected text bold.

Ctrl+B

Make selected text Italics.

Ctrl+I

Underline selected text.

Ctrl+U

Align selected text left.

Ctrl+L

Align selected text right.

Ctrl+R

Center selected text.

Ctrl+E

Top of Page

Work with comments

Except for the "add a new comment" shortcut, the Comments keyboard shortcuts listed below work only when the Comments pane is current and in focus.

To do this

Press

Add a new comment.

Ctrl+Alt+M

Go to the next comment thread.

Down arrow key

Go to the previous comment thread.

Up arrow key

Expand a comment thread when the focus is on it.

Right arrow key

Collapse a comment thread.

Left arrow key

Go to the next reply in a comment thread.

Down arrow key

Go to the previous reply in a thread or the parent comment.

Up arrow key

Close the Comments pane.

Tab key

Move the focus to the reply box.

Tab key

Edit a parent comment/reply (when the focus is on the parent comment/reply).

Tab key

Post a comment or a reply or save an edit.

Ctrl+Enter

Discard a draft comment or a reply or edit.

Esc

Expand a comment thread via View More Replies button on the thread.

Tab key

Top of Page

See also

PowerPoint help center

Accessibility support for PowerPoint

Basic tasks to create a presentation in PowerPoint with a screen reader

Use a screen reader to explore and navigate PowerPoint

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

Expand your Office skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×