Fonts, hyperlinks, and spell check

Format fonts for all messages

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In this movie, we are going to cover how to change the default font for all messages, including messages you forward or reply to.

Change the default font style

  1. Click the FILE tab.

  2. Click Options.

  3. Click Mail.

  4. Under Compose messages, click Stationery and Fonts.

  5. On the Personal Stationery tab, do one of the following:

    • To change the default font style for new messages that you compose

      1. Under New mail messages, click Font.

      2. On the Font tab, under Font, click the font that you want to use for all new messages.

      3. If you want, select a font style, size, and color.

    • To change the default font style for messages that you reply to or forward

      1. Under Replying or forwarding messages, click Font.

      2. On the Font tab, change the font options to what you want to use for messages.

    • Click OK on the Font, the Signatures and Stationery, and the Outlook Options dialog boxes.

Want more?

Change the message format to HTML, Rich Text Format, or plain text

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In this movie, we are going to cover how to change the default font for all messages.

Click the FILE tab and Options.

Click Mail, and on the right, click Stationery and Fonts

In this dialog box, you can change the default font for all New mail messages, and for messages that you Reply to or Forward.

You can also choose the font that you'll see when you compose or read plain text messages.

Under New mail messages, click Font.

By default, Body is selected. This isn't actually a font. This is what you select if you want to use Outlook's default font.

Scroll through the font list, until you find the font you want, and then click it. You can see a preview, down here.

In addition to the font type, you can choose a font style, such as Bold or Italic, and a font Size.

Click Font color and select a color if you want. You can even add an Underline, or any of the other options below.

Again, if you don't know what an option does, click it and see.

You also have options on the Advanced tab.

For more information about the advanced options, see the course summary at the end of this course.

When you are done, click OK.

Now, do the same thing to choose a font that Outlook will use when you Reply to or Forward a message.

Under Replying or forwarding messages, click Font, choose the options, and click OK.

Click the third font button to change the font you see when you are Composing and reading plain text messages.

Keep in mind that your recipients won't see the font because plain text messages contain only text information and no formatting.

When you are done, clickOK, and OK.

Now, when you click New Email or press Ctrl+N to start a new email message, the font you chose for new email is selected in the Font list by default. You can start typing using the new font.

The same thing happens when you reply to an email or view a plain text message.

The fonts you choose for replying and viewing plain text messages are selected by default.

In the next movie, we'll format text in a message as a hyperlink.

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