How to edit an attendance transaction in Human Resources if the Hours Used attendance transaction or the Hours Adjustment attendance transaction does not appear in the Attendance Transaction Lookup window in Microsoft Dynamics GP


INTRODUCTION


You may want to edit an Hours Used attendance transaction or an Hours Adjustment attendance transaction in the Attendance Transaction Entry window in Microsoft Dynamics GP. However, the Hours Used attendance transaction or the Hours Adjustment attendance transaction may not appear in the Attendance Transaction Lookup window when you open the Attendance Transaction Lookup window from the Attendance Transaction Entry window. This behavior was designed to tighten the integration between Payroll in Microsoft Dynamics GP and Human Resources in Microsoft Dynamics GP.

This situation occurs if the following conditions are true:
  • The time code of the attendance transaction is not linked to a pay code.
  • The attendance transaction is not saved in a batch.
This article describes how to edit the available balance of an attendance transaction in Human Resources if the Hours Used attendance transaction or the Hours Adjustment attendance transaction does not appear in the Attendance Transaction Lookup window.

More Information


To edit the available balance of an attendance transaction in Human Resources, use one of the following methods.

Method 1

Edit the available balance of the attendance transaction in the Employee Attendance Maintenance window. To open the Employee Attendance Maintenance window, point to Human Resources on the Cards menu, point to Employee-Attendance, and then click Maintenance.


Notes
  • No audit trail is processed because no transaction is created for this adjustment.
  • You must click to select the Edit Attendance Maintenance and Earnings History check box if this check box is not selected. To do this, follow these steps:

    1. Use the appropriate step:
      • In Microsoft Dynamics GP 10.0, point to Tools on the Microsoft Dynamics GP menu, point to Setup, point to Systems, and then click Human Resources Preferences.
      • In Microsoft Dynamics GP 9.0, point to Setup on the Tools menu, point to Systems, and then click Human Resources Preferences.
    2. Enter the password if you are prompted to enter the system password.
    3. Click to select the Edit Attendance Maintenance and Earnings History check box.
    4. Click OK.

Method 2

Create an adjustment transaction to reverse the original attendance transaction. To do this, follow these steps:
  1. On the Transactions menu, point to Human Resources, and then click Transaction Entry.

  2. Click Hours Available Adjustment.

  3. In the Employee ID field, enter the employee identifier (ID).
  4. In the Time Code field, enter the time code that you want to use.

  5. In the Hours field, type a value.

    Note The value can be positive or negative. Use a negative value to reduce the available balance. Use a positive value to increase the available balance to reverse an Hours Used attendance transaction.

  6. Click Save.
You can view all the posted transactions in the Attendance Transaction Inquiry window. To open the Attendance Transaction Inquiry window, point to Human Resources on the Inquiry menu, and then click Attendance Inquiry.

References


For more information, click the following article number to view the article in the Microsoft Knowledge Base:

917057 Changes in the Attendance functionality in Human Resources in Microsoft Dynamics GP