Information about why a purchase order status changes to "Change Order" and why the value in the "Revision" field increases in Purchase Order Processing in Microsoft Dynamics GP

Applies to: Dynamics GP 2010

INTRODUCTION

This article describes why a purchase order status changes to Change Order and why the value in the Revision field increases in Purchase Order Processing in Microsoft Dynamics GP and in Microsoft Business Solutions - Great Plains 8.0.

MORE INFORMATION

A purchase order status only changes to Change Order when the purchase order has a status of Released .

If you delete a line item from a released purchase order, the status does not change to Change Order . Additionally, the value in the Revision field does not increase.

Only a purchase order with a status of Released tracks revision changes. For example, if you add a new line item to a released purchase order, the purchase order status changes to Change Order .

Changes to line items are not tracked unless you first print the purchase order to change the status back to Released .

The following list indicates the line item fields that cause both the Revision number to increase and the status to change to Change Order :

Site ID : yes
Description : no
Unit of Measure : yes
Quantity Canceled : yes
Quantity Ordered : yes
Unit Cost : yes
Extended Cost : yes
Manufacturer's item number : yes
Required Date : yes
Release by Date : no
Account Number : no
Current Promised Date : no
Promised Ship Date : no
Item Tax Option : no
FOB : yes
Landed Cost ID : no
Tax Schedule ID : no
Shipping Method : yes
Requested By : no
Comment ID : yes
Calculated Tax : yes
Capital Item (for fixed assets) : no



     

The following list indicates the header fields and actions that cause both the Revision number to increase and the status to change to Change Order :

Vendor Name : no
Currency ID : no
Buyer ID : no
Type (for example, from Standard to Drop-Ship): yes
Date : no
Allow Sales Documents Commitments : no
Attaching a note to the purchase order : no
Attaching a note to the user : no
Purchase Address ID : yes
Bill-to Address ID : yes
Ship-to Address ID : yes
Shipping Method : yes
Contract Number : yes
Tax Registration No : no
Payment Terms : yes
Confirm With : no
Header Comment ID (including adding a new comment ID, changing an existing comment ID, or deleting the comment ID): yes
Tax Schedule ID : yes
Freight, Miscellaneous, Tax, Trade Discount : yes