How to invite people to view your meeting recordings in Live Meeting

INTRODUCTION

This article describes how to invite people to view a Microsoft Office Live Meeting recording. Use the Send Invitations page to identify individuals who you want to invite to view the recording. By default, the list already includes everyone who you invited to join the meeting. A recording invitation includes the URL that viewers click to access the View Recording page.

More Information

To invite people to view your Live Meeting recording, follow these steps:
  1. Log on to Live Meeting as an organizer or as an administrator.
  2. Under Manage, click Recordings.


    The Manage Recordings page opens.
  3. Next to the recording that you want to invite people to view, click Edit.
  4. In the Invitees list on the Recording Details page, add or remove e-mail addresses. Or, click Address Book to select names from your address book.
  5. Click Send Invitations. After the Send Invitations page appears, use one of the following methods to send the invitations:
    • To send invitations by using Microsoft Outlook, follow these steps:
      1. Under Use Outlook On Windows To Send Invitations, click Invite Viewers.
      2. Add other information that you want to send in the message, add other recipients, and then click Send.
      3. Click Done.
    • To send invitations by using the e-mail program that is specified in your Web browser, follow these steps:
      1. Under Use Browser Default To Send Invitations, select the information that appears in the audience invitation, and then click Copy on the Edit menu.
      2. Under Use Browser Default To Send Invitations, click Invite Viewers.

        Your e-mail program starts.
      3. Position the insertion point in the body of the message, and then click Paste on the Edit menu.
      4. Add other information that you want to send in the message, add other recipients, and then send the e-mail.
      5. Click Done.
Additionally, you can use the Live Meeting invitation to invite your attendees to view the recordings of your meetings. After your meeting ends, the invitation automatically redirects your attendees to the View Recordings page. The recording ID and the recording key remain the same as long as the meeting and its settings are not changed. Meeting invitations do not redirect the attendees to the View Recordings page if the meeting is still in progress or if the invitation is sent to a presenter.

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Article ID: 885315 - Last Review: 20 Jun 2014 - Revision: 1

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