How to Add the Payables Management Transaction Date to the Detail Trial Balance History in General Ledger using Report Writer


TechKnowledge Content


Issue

How to add the Payables Management Transaction Date to the Detail Trial Balance History in General Ledger using Report Writer?

Resolution

Follow the steps below to add the Payables Transaction Date to the Detail Trial Balance History.

1. Launch into Report Writer (Tools-Customize-Report Writer).

2. Click on the Tables Button. Select Tables from the Drop-Down.

3. Scroll Down to the GL_Account_TRX_HIST. Highlight the selection and click on the Open Button.

4. From the Table Definition Window, click on the Relationships Button. In the table Relationship Window, click on New.

5. In the Table Relationship Definition Window, select the PM Key Master File as your Secondary table. Use the key PM_Key_Mstr_Key3 for the Secondary Table Key and choose Originating Document Number for the Primary table for the line that reads Document Number for the secondary table.

6. Click Ok on the window and close the others to get back to the main Report Writer Screen.

7. Click on the Reports Button. Select Trial Balance History from the list of Original Reports and then click Insert.

8. Highlight the Trial Balance History in the Modified Reports List and then click Open.

9. Click on the Tables button in the Report Definition Window. Highlight the Account Transaction History and click New. Select the PM Key Master and click OK. Close the Table Relationships Window.

10. Click on the Layout button on the Report Definition Window.

11. Select Calculated Fields in the first drop down window in the Toolbox window. Click on New. Name the Calculated Field PM Trx Date and select Date as the Result Type. Check the Conditional Expression box and create the expression as follows. Click on the Fields tab. Choose Account Transaction History under Resources and select Originating Document Number under Field. Click the Add button. Click on the not equal operator (<>). Click on the Constants tab. Choose String for the Type and tab to the Constant field below. Press the space bar once and then click the Add button. The Conditional Expression should appear as follows:

GL_Account_TRX_HIST.Originating Document Number <> '' "

12. Click in the True Case box and create the expression as follows. Click on the Fields tab. Choose PM Key Master File under Resources and select Document Date under Field. Click on the Add button. The True Case should appear as follows:

PM_Key_MSTR.Document Date

13. Click in the False Case box and create the expression as follows. Click on the Constants tab. Choose Date for the Type and tab to the Constant field below. The field should appear as all zeros. Click on the Add button. The False Case should appear as follows:

0/0/00 or you may see 0/0/0000

14. Click OK to save the new calculated field. Then drag the calculated field called PM Trx Date into the body of the report. Close the Report Layout Window and select to Save changes.

15. In the Report Definition window, click on the Restrictions button and choose New. Enter Document Date for the Restriction Name, choose the PM Key Master for the Report Table and Document Number for the Table Field. Click Add Field. Click on the equals sign (=). Choose the Account Transaction History for the Report Table and Originating Document Number for the Table Field, click on Add Field. Choose OK.

16. Choose New. Enter Control Number for the Restriction Name, choose PM Key Master for the Report Table and Control Number for the Table Field. Click on Add Field. Click on the equals sign (=). Choose Account Transaction History for the Report Table and the Originating Control Number for the Table Field, click on Add Field. Choose OK.

17. Go into Great Plains (File - Great Plains) and Grant Security to the modified Report (Setup-System-Security). Choose the User ID, Company, Product will be either Dynamics or eEnterprise, Type of Modified Reports, Series Financial.

This article was TechKnowledge Document ID: 24115

 

 

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