Error message when you select a project number in the Billing Entry window in Project Accounting in Microsoft Dynamics GP: "A billing transaction with an earlier cutoff date exists for this project"


Symptoms


In Project Accounting in Microsoft Dynamics GP and in Microsoft Business Solutions - Great Plains, you select a project number in the Billing Entry window. When you do this, you receive the following error message:
A billing transaction with an earlier cutoff date exists for this project.

Cause


This issue occurs if the billing transaction that you enter has an earlier cutoff date than a previous billing transaction for the project. The previous billing transaction may include a fee billing.

Consider the following example. On February 28, a billing transaction was entered and posted for a project fee. You try to enter a billing transaction for January 31. In this example, you receive the error message that is mentioned in the "Symptoms" section.



To view the previous billing transactions, point to Project on the Inquiry menu, point to PA Transaction Documents, and then click Billed Projects.

Resolution


To enter the billing transaction, enter a date that is the same as or later than the most recent billing cutoff date. In the previous example, use February 28 or a later date as the cutoff date on the billing transaction.



If you want to post the billing transaction by using January 31, change the posting date to January 31. Therefore, General Ledger in Microsoft Dynamics GP is updated by using January 31, and the cutoff date stays February 28.