How to create an appointment that links to a contact in Outlook


When you create an appointment with one of your contacts, you may want to refer to information stored about that contact. This article describes a quick way to access that information by adding a shortcut to the appointment.

More Information

To create an appointment with a shortcut to a contact, follow these steps:
  1. Click Contacts on either the Outlook Bar or in the Folder list.
  2. Locate the contact that you want, and then use the drag-and-drop operation to add the contact to the Calendar on either the Outlook Bar or in the Folder list.
  3. Click Copy Here as Appointment with Shortcut on the shortcut menu.

    A contact shortcut appears in the Notes field of the new appointment entry. The new appointment entry is the large unlabeled window that is located at the bottom of the form.
  4. Complete the form by filling in the details of the appointment, and then click Save and Close.
When you open the appointment, double-click the contact shortcut to display the contact.