The AutoFormat feature in Word works behind the scenes to produce an attractive, easy-to-read document while you concentrate on the content. Word analyzes each paragraph to see how it is used in the document (for example, as a heading or as an item in a numbered list) and then applies an appropriate style for that item. Word also automatically formats Internet, network, and e-mail addresses as hyperlinks; applies bold or underline character formatting to text surrounded by asterisks or underscores; replaces two hyphens with an em dash; and so on.
AutoFormat works in these ways:
- Word automatically formats headings, bulleted and numbered lists, borders, numbers, symbols, and so on as you're typing your document. You can control which automatic changes Word makes, or you can turn AutoFormat off completely.
- You can automatically format selected document text or the entire unformatted document, such as an e-mail message, in one pass with the AutoFormat command. You can review, accept, or reject each change.
- Word automatically formats headings and lists in your plain text WordMail messages when you open them. You can easily distinguish the current message from the previous messages in the e-mail stream.
- On the Tools menu, click AutoCorrect.
- Click the AutoFormat As You Type tab.
- Click to clear the check boxes for the settings under the Apply As You Type, Replace As You Type, and Automatically As You Type sections. Clear the check boxes for any settings that you want to format manually.
- Click OK.
- On the Format menu, click AutoFormat.
- Click Options.
- On the AutoFormat tab, click to clear all of the check boxes for the settings under the Apply, Replace, Preserve, and Always AutoFormat sections that you do not want Word to automatically format.
- Click OK.
Important This section, method, or task contains steps that tell you how to modify the registry. However, serious problems might occur if you modify the registry incorrectly. Therefore, make sure that you follow these steps carefully. For added protection, back up the registry before you modify it. Then, you can restore the registry if a problem occurs. For more information about how to back up and restore the registry, click the following article number to view the article in the Microsoft Knowledge Base:
When you change the AutoFormat and AutoFormat As You Type options, the changes are saved to the Windows registry in the Word Data key.
If the changes that you make to the AutoFormat and AutoFormat As You Type options are not being saved, part of the Windows registry may be damaged. To correct this problem, follow these steps to reset the Data key:
- Quit Word and all other programs.
- Click Start, and then click Run.
- In the Open box, type regedit and then click OK.
- Locate and select the following registry key:HKEY_CURRENT_USER\Software\Microsoft\Office\9.0\Word\Data
- On the Edit menu, click Delete.
- Click Yes to the following message to verify that you want to delete the Data key:Are you sure you want to delete this key?
- On the Registry menu, click Exit.
- Start Word. Word automatically recreates the Word Data key in the Windows registry.
Help menu, type autoformat in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.
Article ID: 212339 - Last Review: Mar 15, 2008 - Revision: 1