Some Ribbon commands are not available in Word 2007 and Word 2010 when document protection is enabled for forms

Symptoms

When document protection is enabled for filling in forms in a word document, certain commands are not available in the non-protected section of the same document.  Menu commands that are not available appear grayed or dimmed on the Word Ribbon.

Cause

Below listed in the "More Information" section, are the commands that are not available in Word 2007 and Word 2010, in the unprotected section.

Resolution

To gain access to all of the commands and areas of a document, unprotect the document.

To unprotect a document, on the Review Tab click Stop Protection on the Restrict Formatting and Editing Pane.

More Information

Unavailable commands in Unprotected Sections of a document Protected for Forms 

 Tabs

 Word 2007

 Word 2010

Home Tab

  • Bullets, Numbering, Multilevel List & Sort in the Paragraph group
  • Select All, Select Objects in Editing group
  • Sort in the Paragraph group
  • Select All, Select Objects in Editing group

Insert Tab

  • Commands other than Remove current Cover Page are not available in the Cover Page section of Pages group
  • Commands other than Insert Table, Excel Spreadsheet are not available in the Tables group
  • Clip Art, Shapes, SmartArt in Illustrations group
  • Bookmark, Cross-reference in Links group
  • Commands other than Remove Header & Remove Footer are not available in Header & Footer group
  • Text Box, Save selection to Quick Part Gallery, WordArt, Drop - Cap in Text group
  • Built-In Equation in Symbols group
  • Commands other than Remove current Cover Page are not available in the Cover Page section of Pages group
  • Commands other than Insert Table, Excel Spreadsheet are not available in the Tables group
  • Clip Art, Shapes, SmartArt, Screenshot in Illustrations group
    Bookmark, Cross-reference in Links group
  • Commands other than Remove Header & Remove Footer are not available in Header & Footer group
  • Text Box, AutoText, Save selection to Quick Part Gallery, WordArt, Drop Cap in Text group

Page Layout Tab

  • Commands other than Reset to Themes from Templates are not available in Themes group
  • Margins, Orientation, Size, Line Numbers, Hyphenation in Page Setup group
  • Page Color in Page Background group
  • Commands other than View Gridlines are not available in the Arrange group
  • Commands other than Reset to Themes from Templates are not available in Themes group
  • Margins, Orientation, Size, Line Numbers, Hyphenation in Page Setup group
  • Page Color in Page Background group
  • Commands other than View Gridlines are not available in the Arrange group

References Tab

  • All commands in Footnotes, Captions, IndexTable of Authorities group
  • Insert Table of Contents in Table to Contents group
  • In the Citations & Bibliography group, all commands are unavailable, except Save selection to Bibliography Gallery
  • All commands in Footnotes, Captions, IndexTable of Authorities group
  • Insert Table of Contents, More Table of Contents from Office.com  in Table to Contents group
  • In the Citations & Bibliography group, all commands are unavailable, except Save selection to Bibliography Gallery

Mailings Tab

  • All commands
  • All commands

Review Tab

  • Word Count in Proofing group
  • All commands in Comments, Changes, Compare  group
  • Track Changes, Show Markup(except reviewers) in Tracking group
  • Word Count in Proofing group
  • All commands in Comments, Changes, Compare  group
  • Track Changes, Show Markup(except balloons, reviewers) in Tracking group
  • Block Authors in Protect group

View Tab

  • Outline in Document Views group
  • Message Bar in Show/Hide group
  • View Side by Side, Synchronous Scrolling, Reset Window Position in Window group
  • Macros in Macros group
  • Outline in Document Views group
  • View Side by Side, Synchronous Scrolling, Reset Window Position in Window group
  • Macros in Macros group

Properties

Article ID: 2131166 - Last Review: Sep 9, 2010 - Revision: 1

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