On the Microsoft Excel Formula, we know that in Statistical category there is a function to counts the number of cells within a range that meet the give condition, called COUNTIF. Criteria on that function can be formatted as text or number. But in fact, it could be not only text or number, but also cell colors. Then, how we can get the results with that criteria while COUNTIF function can not be the solutions.
Altough without using COUNTIF function, we can still get the results with using VBA. With VBA, we can create a UDF (User Defined Function) and save it into Add-In file so it can be used to every workbook and other computer.
What To Do
Here the steps to create the count cell color UDF:
- Open Microsoft Excel then press Alt+F11 to show Visual Basic Editor window.
- On Insert menu, select Module to create a module. Then write the following script:
Function CountCcolor(range_data As range, criteria As range) As Long Dim datax As range Dim xcolor As Longxcolor = criteria.Interior.ColorIndexFor Each datax In range_data If datax.Interior.ColorIndex = xcolor Then CountCcolor = CountCcolor + 1 End IfNext dataxEnd Function
- Close VBE window and back to Excel.
- To test the UDF, create some example data, or you can download this example file here .
- At cell D3, write the function: =CountCcolor(range_data,criteria)
in range_data argumen, select cell C2 to C51
in criteria argumen, select cell F1
- Press Enter and in cell F2 the result is 6. It means the number of cells with Blue cell color is 6 cells.
- You can also test another color. Change the color in cell F1 with any color you want from the data by using Format Painter to get same color.
- You can also pack the UDF, so that function can be used in another workbook and machine. Please following this steps:
Step 1: Save The Workbook
- Fill the name that you want named to at the File Name box. Here I name it Count Cell Color.
- For the file type, choose Excel Add-In (.xlam) format.
Note: You can save your Add-In file anywhere you want. But if you want it to be listed on Excel built-in, you should save it into the default location. On my computer with Windows 7 operating system, the default location for any versions of Microsoft Excel is: C:\Users\RADDINI\AppData\Roaming\Microsoft\AddIns
Step 2: Install the Add-In
- Open Microsoft Excel on computer that you want install the Add-In. Open Add-Ins dialog box by clicking Add-In on the Developer tab.
- On the Add-In dialog box, click Browse button so Browse dialog box is displayed.
- Go to file location that Add-In file is saved. Choose the file and then click Open.
- On the Add-Ins dialog box make sure the add-in checkbox is unchecked. Then click OK.