How to dynamically set the input parameters of a report at run time in an ADP

Moderate: Requires basic macro, coding, and interoperability skills.

This article applies only to a Microsoft Access project (.adp).


Unlike with a form, you cannot use the InputParameters property to set the parameters of a report at run time. However, you can set the record source of the report at run time, and then pass the appropriate values to the stored procedure. This article shows you how to do so.

More Information

Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements.

Step-by-Step Example

  1. Start Microsoft Access.
  2. Open the sample project NorthwindCS.adp.
  3. Create a new report that is based on the Sales By Year stored procedure.
  4. After you set up the design of the report, open the property sheet for the report, and then delete the record source.
  5. In the property sheet, click the Event tab, and then click in the OnOpen event box.
  6. Click the Build (...) button, and then click the Code Builder in the Choose Builder dialog box.
  7. Type or paste the following code into the module:
    Private Sub Report_Open(Cancel As Integer)
    Dim strRecordSource As String
    strRecordSource = "Exec [Sales By Year] '1/1/97','12/31/98'"
    Me.RecordSource = strRecordSource
    End Sub
  8. Save the report, and then open it in print preview.
Note that the report displays only data from 1997 through 1998.