How to use the Out of Office or Automatic Reply in Outlook

Applies to: OutlookOutlook 2019Outlook 2016

Outlook on Windows 10

Before you set up an out of office or automatic reply in Outlook, you'll need to know your Outlook account type. The steps you'll follow will depend on whether you have a Microsoft Exchange Outlook email account (if you have email through an organization, such as the place where you work) or an IMAP or POP3 account (if you have an individual email account such as Yahoo or Gmail). 

  • To see which type of Outlook email account you have, open Outlook, select File > Account Settings > Account Settings, and then look in the Type column.

Outlook for Mac

Before you set up an out of office or automatic reply in Outlook, you'll need to know your Outlook account type. The steps you'll follow will depend on whether you have a Microsoft Exchange Outlook email account (if you have email through an organization, such as the place where you work) or an IMAP or POP3 account (if you have an individual email account such as Yahoo or Gmail). 

  • To see which type of Outlook email account you have, open Outlook, and in the menu bar select Tools > Accounts. Then, on the left pane of the Accounts box, select the email account.