PPT: How to Create More Than One Notes Page Per Slide

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This article was written about products for which Microsoft no longer offers support. Therefore, this article is offered "as is" and will no longer be updated.


Microsoft PowerPoint for Windows does not allow more than one notes page to be associated with a particular slide. In some cases, it may be difficult to fit all necessary text on a single notes page.

More Information

PowerPoint 7.0

You can use the PowerPoint Write-Up feature to create unlimited notes pages with Word for a particular slide. To do this, follow these steps:

  1. On the Tools menu, click Write-Up.
  2. Choose the desired format of the page.
  3. Start Word and add any additional notes for the slide.

PowerPoint 2.0, 3.0, 4.0, 7.0

You can create an extra dummy slide and use its notes page for additional text.

  1. In Slide Sorter view, select the slide that requires an additional notes page.
  2. On the Edit menu, click Copy.
  3. On the Edit menu, click Paste to create an identical slide.
  4. In Notes view, move to the second of the two identical slides.
  5. Select the slide image. On the Edit menu, click Cut.
This process can be repeated to create additional pages for the slides in Notes view.

NOTE: The presenter must advance through these identical slides during the presentation; however, this should not be noticed by the audience provided no transition effects are used between the identical slides. (PowerPoint 2.0 does not provide transition effects.)

Article ID: 86444 - Last Review: Nov 15, 2006 - Revision: 1