Importing an Task Outline Structure into Project


When you import files from a different application to Microsoft Project, you can include information that will allow Microsoft Project to generate a project outline structure for the imported file.

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You cannot directly import the Outline Number field from a file saved in a format other than the standard Microsoft Project format. However, it is possible to import a different field that will correctly generate the same outline structure.

Microsoft Project uses a task field called "Outline Level", in conjunction with the order tasks are imported, to determine where tasks fall in a project outline structure. Tasks with Outline Level=1 are at the highest level in the project outline. Tasks with Outline Level=2 are subordinate to level 1 tasks, level 3 tasks are subordinate to level 2 tasks, and so on, for example:

A comma separated values (CSV) file contains the following text:

1,Summary Task 1
2,Task A
2,Task B
2,Summary Task 2
3,Task C
3,Task D
1,Summary Task 3
2,Task E
2,Task F
If this file is imported into Microsoft Project using a task table with Outline Level and Name as its first two fields, the tasks will be imported with the following outline structure:

Level Name
1 1 Summary Task 1
2 1.1 Task A
2 1.2 Task B
2 1.3 Summary Task 2
3 1.3.1 Task C
3 1.3.2 Task D
1 2 Summary Task 3
2 2.1 Task E
2 2.2 Task F
NOTE: The Outline Number and name indentation are shown to clearly illustrate the structure.

Article ID: 97831 - Last Review: Jun 24, 2013 - Revision: 1

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