This article was previously published under Q110599
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This article was written about products for which Microsoft no longer offers support. Therefore, this article is offered "as is" and will no longer be updated.
Microsoft Excel automatically uses the SUM function for numeric data andthe COUNT function for non-numeric data in the Data area of a pivot table.If the numeric field contains blank cells, the PivotTable Wizard willdefault to COUNT instead of SUM. If all value cells contain numbers, thedefault will be SUM as expected.
If you want to change the function that is used in the data field, do thefollowing:
In the PivotTable Wizard Step 3 of 4 in the Data field, double-click the field button.
In the Summarize By List box, click Sum.
Steps to Reproduce Behavior
In Microsoft Excel, create a new workbook.
Enter the following values into a worksheet in the workbook:
A1: Region B1: Salesperson C1: Sales A2: a B2: Joe C2: 1 A3: b B3: Cindy C3: A4: c B4: Tom C4: 1 A5: d B5: Steve C5:
Select any cell in the range A1:C5. On the Data menu, click PivotTable or PivotTable Report.
Select Next in Step 1 of 4 of the PivotTable Wizard. In Step 2 of 4 select Next to accept the range A1:C5.
Drag the Region field button to the row area, drag the Salesperson field button to the column area, and drag the Sales field button to the data area. Notice the Sales field button changes to Count of Sales.
Double-click the Count of Sales field button in the data area. Click Summarize by Sum and click Ok. The caption changes to Sum of Sales.
Click Finish in Step 3 of 4 to create your PivotTable.
"User's Guide," version 5.0, Chapter 24
For more information about Pivot Tables, click the Search button inHelp and type: