WD97: How to Embed TrueType Fonts in a Document

This article was previously published under Q113822
This article has been archived. It is offered "as is" and will no longer be updated.
Microsoft Word allows you to embed TrueType fonts in a Word document sothat you can view and edit the fonts (if licensing rights allow), even ifyou open the document on a computer that does not have the font installed.

To embed TrueType fonts in a saved document, follow these steps:
  1. On the Tools menu, click Options.
  2. Click the Save tab.
  3. Select the Embed TrueType Fonts check box.
Not all fonts are licensed so that they can be embedded. If a font can beembedded, it increases the file size of your document by approximatelythe size of the TrueType font (.ttf) file.

NOTE: Some fonts treat normal, bold, italic, and bold-italic as separatefont .ttf files. In this case, the file size of your document is largerwhen you use bold and italic formatting than it is if you do not.

If a font does not have a bold, italic, or bold-italic version, Windows generates bold or italic from the core font. In this case, thefile size increases when you use bold or italic formatting.
Font embedding licensing rights determine how the font may be embeddedin the document.

To determine the licensing rights of a particular font, Microsoft provides a Font Properties Extension tool that can be downloaded from the following Web site:
   Font licensed as   Result   ---------------------------------------------------------------   Protected          The font may not be embedded, copied, or                      modified. If you use a protected font in a                      document and this document is opened on a computer                      that does not have the font installed on it, a                      font substitution occurs. Word substitutes the                      closest font available on the computer for the                      missing protected font.   Print/Preview      The font is embedded and temporarily loaded on                      the target computer. Documents that contain                      print/preview fonts must be opened read-only, and                      no edits are stored in the document. Embedding                      a font of this nature has the least impact on                      file size increase.   Editable           The font behaves just like the print/preview                      fonts, except that you may also apply the font to                      other text in the same document.   Installable        The font is installed on the target computer                      permanently when you open the document. This                      allows you to use the new fonts as if you                      installed the fonts directly into Windows                      yourself. This type of embedded font has the                      greatest impact on file size because the entire                      font or fonts are included with the document. The                      size of the font file can vary greatly. To                      estimate the font file size, follow the appropriate                      procedure for your version of Windows. 

NOTE: Because there are several versions of Windows, the following stepsmay be different on your computer. If they are, please consult your productdocumentation to complete these steps.

Windows 95:

  1. On the Start menu, click Settings and then click Control Panel.
  2. Double-click the Fonts icon.
  3. Right-click the font you want, and click Properties on the shortcut menu. The size of the font on disk is listed for "Size:".
8.0 true type

Article ID: 113822 - Last Review: 01/12/2015 15:48:22 - Revision: 1.1

Microsoft Word 97 Standard Edition

  • kbnosurvey kbarchive kbinfo kbualink97 KB113822