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Increase/Decrease Indent Buttons Don't Change Numbering Level

This article was previously published under Q117392
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This article was written about products for which Microsoft no longer offers support. Therefore, this article is offered "as is" and will no longer be updated.
If you remove the Increase Indent or Decrease Indent button from theFormatting toolbar, then add the button back to that toolbar, this buttonno longer changes the numbering level on paragraphs to which you appliedmultilevel numbering formatting. The button still works to change indentformatting, but it no longer changes multilevel numbering formatting. (Tomodify the Formatting toolbar, choose Customize from the Tools menu, selectthe Toolbars tab, and then select Formatting from the Categories list.)

This is also true of the quick key assignments, CTRL+M and CTRL+SHIFT+M.
There are two Word commands that perform an indent, "IncreaseIndent" and"Indent," and two that remove an indent, "DecreaseIndent" and "UnIndent."Only the IncreaseIndent and DecreaseIndent commands work to promote anddemote paragraphs in a multilevel list.

The default toolbar button uses the IncreaseIndent and DecreaseIndentcommands for the Increase Indent button. If you add the Increase Indentbutton or Decrease Indent button from the Format category in the Customizedialog box, however, the new buttons incorrectly use the Indent andUnIndent command, respectively.

The default CTRL+M and CTRL+SHIFT+M implement the "Indent" and "UnIndent"command, respectively. The default ALT+SHIFT+Right Arrow and ALT+SHIFT+LeftArrow implement the "IncreaseIndent" and "DecreaseIndent" command,respectively.
Microsoft has confirmed this to be a problem in Word versions 6.0, 6.0aand 6.0c for Windows and Word for Windows 95, versions 7.0 and 7.0a.This problem has been corrected in Word 97 for Windows.
Do not add the Increase or Decrease Indent buttons back to your Formatting(or any other) toolbar by dragging the button icon back to the toolbar fromthe Tools Customize dialog box. Instead, use the instructions below toselect the IncreaseIndent or DecreaseIndent Word command and drag it backto the toolbar. When you drag the Word command instead of the toolbarbutton, the commands retain full functionality.

  1. From the Tools menu, choose Customize and then select the Toolbar tab.
  2. From the Categories list, select All Commands.
  3. With the mouse, select IncreaseIndent or DecreaseIndent in the Commands list. When the mouse pointer changes to a gray rectangle, drag the command to the Formatting (or other) toolbar and drop it.
  4. Choose the Close button.
"Microsoft Word User's Guide," version 6.0, pages 716-724
6.00a tool bar work winword word6 word7 6.00c word95

Article ID: 117392 - Last Review: 08/16/2005 18:50:04 - Revision: 1.1

  • Microsoft Word 6.0 Standard Edition
  • Microsoft Word 6.0a
  • Microsoft Word 6.0c
  • Microsoft Word 95 Standard Edition
  • Microsoft Word 95a
  • kbnumbering KB117392