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How to reset character and style formatting in Word

This article was previously published under Q123302
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This article was written about products for which Microsoft no longer offers support. Therefore, this article is offered "as is" and will no longer be updated.
This article describes how to remove manual character and style formatting.

Note There is a documentation error in Chapter 6 ("Formatting TextCharacters") of the "Microsoft Word User's Guide," version 6.0. See the"Changing the Font, Font Size, and Other Formats" section, "To copycharacter formatting" procedure (Document No. WB51157-1093, page 109, andDocument No. WB60460- 0794, page 115). The manual incorrectly states:
   Word removes any character formats you applied with the formatting   toolbar, key combinations, or the Font command on the Format menu. Word   does not remove character formats that are part of a character or   paragraph style.				
The second sentence is incorrect. The text correctly states that theprocedure does not remove character formats that are part of a paragraphstyle. However, Word does remove character formats that are part of acharacter style. When you select characters that are formatted with acharacter style, and you press CTRL+SPACEBAR (in Windows) orCOMMAND+SHIFT+Z (on the Macintosh), Word removes the character style andapplies only the remaining paragraph style instead.

Word for Windows

The ResetPara command (CTRL+Q) does not remove formatting. Instead, this command adds direct formatting. ResetPara compares the paragraph properties of the style to the properties of the paragraph. Then, ResetPara applies direct formatting to add the paragraph properties that are needed to make the paragraph look like the style.

TheResetChar command removes all manual character formatting that is applied to the selectedtext and retains only the character formatting that is defined in the style. Youcannot use CTRL+SPACEBAR to remove character formatting that is applied with astyle. (In Word 6.0, you can create character styles in addition toparagraph styles. CTRL+SPACEBAR does not remove manually applied formattingthat is not defined in the character style.)
   Version              Command name          Shortcut key   -----------------------------------------------------------------   1.x                  ResetChar             CTRL+SPACEBAR   1.x                  ResetPara             CTRL+X   2.x                  ResetChar             CTRL+SPACEBAR   2.x                  ResetPara             CTRL+Q   6.0, 6.0a, 6.0c      ResetChar             CTRL+SPACEBAR or                                              CTRL+SHIFT+Z   6.0, 6.0a, 6.0c      ResetPara             CTRL+Q   7.0, 7.0a            ResetChar             CTRL+SPACEBAR or                                              CTRL+SHIFT+Z   7.0, 7.0a            ResetPara             CTRL+Q				

Word for the Macintosh

The Plain Text command removes any manual formatting applied to your text,such as font character and size changes, bold, italics, and underscore. Inversions 1.x and 3.x, the text is returned to the current style applied tothe paragraph. Beginning with version 4.0, the Revert To Style commandresets the paragraph to the current style, stripping any additional manualformatting. In versions 6.0 and 98, ResetPara removes manual formattingapplied over a style, and ResetChar removes direct character formatting.
   Version              Command name          Shortcut key   -----------------------------------------------------------------   1.x, 3.x             Plain Text   4.x                  Plain Text   5.x                  Revert To Style       COMMAND+SHIFT+SPACEBAR   6.0, 98              ResetPara             COMMAND+OPTION+Q   6.0, 98              ResetChar             COMMAND+SHIFT+Z				
shortcut key reset paragraph character format formatting normal current style 8.0 8.00

Article ID: 123302 - Last Review: 01/03/2007 19:32:41 - Revision: 3.0

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