OFF: Microsoft Office Licensing Policy

This article was previously published under Q123761
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The following information describes the licensing policy for MicrosoftOffice.

Please note that PSS is not responsible for this information. MicrosoftSales Information Center is responsible for this information, and customersthat have licensing questions about any Microsoft application should bedirected to them. However, the following Q&A provides a brief descriptionof how Microsoft's licensing policies apply to Microsoft Office.

NOTE: Microsoft Access is included only with the Professional Edition ofMicrosoft Office.
1. Q. How is licensing for Office different from most other Microsoft      products?   A. In The Microsoft Office there is ONE license agreement that lists all      four products in Office--Microsoft Access, Microsoft Excel, Word,      PowerPoint, and Mail. The entire Office is treated as a single      license. It is NOT to be divided up, so that four different users can      each use one of the Office programs all at the same time.      Office is covered under concurrent use, but concurrent use should be      measured by the number of users accessing ANY program in the Office.      This means that when a user is using one component, such as Word,      they have "checked out" the whole Office--Access, Word, Excel,      PowerPoint, and Mail. For a specific example, if an account has      signed a concurrent use agreement for 100 licenses, when one user is      using Word there are only 99 licenses remaining. You cannot have a      scenario where 100 people are using Word, another 100 people are      using Excel, another 100 people are using PowerPoint and a different      100 are using Mail. (Such a situation would require 400 Office      licenses.)2. Q. Is Mail covered under the concurrent license clause as it applies to      Office?   A. The Mail workstation is not licensed for concurrent use. For example,      2 persons who each use mail cannot share ONE license by accessing      their accounts at different times. Each person who uses mail needs to      have a mail license. In an account with 200 users and 100 copies of      Office, an additional 100 copies of the mail client need to be      licensed for everyone to use mail.Legal & Licensing - General Information3. Q. What is "concurrent use"?   A. Software is "in use" on a computer when it is installed into the      permanent memory (typically a hard disk, but possibly CD-ROM, or      other storage device), or loaded into the temporary memory, or "RAM."      On a network, a product may be used in either of following ways:         - By installing the product on the workstation's hard disk and            running the software "locally"            -or-         - By installing the product only on the network server and running           the software "off the server." By running the product off the           server, the network server loads a copy of the software into the           temporary memory, or "RAM," of the workstation, but it is not           stored in the workstation's permanent memory. This distinction           is important later when we discuss how to count the number of           licenses needed for a computer network.      "Concurrent use" occurs when one copy of a software product is      accessed from a network server and used by two or more nodes or      "workstations" on that network. For example, a network of ten      workstations would have five "concurrent users" of a product if, at      any one time, a maximum of five workstations have the product loaded      into temporary memory, and the remaining workstations do not have the      product loaded into either temporary or permanent memory. Note that      the identity of the five concurrent users may change over time, but      in this example the maximum never exceeds five.4. Q. Will concurrent users be charged a different price?   A. The end-user license agreement allows concurrent use at no extra      charge.5. Q. If I load the product on the hard disk of every workstation on the      network, can I still count the number of concurrent users so I don't      have to purchase a license for every workstation? Is the answer      different if I use the so-called "electronic token" technology to      limit the actual number of concurrent users?   A. Loading the product onto the hard disk or other storage device of a      workstation is a "use" that requires a license. It makes no      difference if you have an "electronic token" system to regulate use.      The only way you may have fewer licenses than workstations on a      network is if some of the workstations access the product off the      network server itself (i.e., the product is not stored on the      workstation's hard disk), and you have determined that less than all      such workstations use the product at any one time. Of course, if you      transfer or "download" the product from the server to a workstation's      hard disk--which requires one license--you may later completely      delete the product off that hard disk to free that license for use      elsewhere.6. Q. How do I determine how many licenses I need for my company to comply      with the Microsoft license agreement?   A. Starting with the principle that you need one license for each use of      the product, there are two basic rules that you need to follow in      counting the number of "uses" of the product in your company. First,      each copy of the product that is installed on a hard disk or other      storage device of a computer is a "use" that requires one license.      Second, if you will use the product on a computer network, and you      will have fewer licenses than the total number of workstations, then      you need to determine the maximum number of concurrent users of the      product you will have at any one time. The total number of uses,      arrived at by adding the number of concurrent users on a network,      determines the number of licenses you need.7. Q. Is the new Microsoft license a site license? If not, how do they      differ?   A. The new Microsoft concurrent use license is not a site license      because each use requires a separate license. In a "site license," a      company is given unlimited rights to use a software product for a      flat fee.				
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Article ID: 123761 - Last Review: 12/04/2015 10:46:53 - Revision: 2.1

Microsoft Office 4.0 Standard Edition, Microsoft Office 4.2 Standard Edition, Microsoft Office 4.3 Standard Edition, Microsoft Office 95 Standard Edition

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