WD: How to Determine Where Word Looks for Templates

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Summary
This article describes how Setup sets the template path and how you canchange where Word looks for templates.
More information
When you click New on the File menu, Word looks in the following placesto decide which templates to display in the File New dialog box:

  1. User Templates path or Workgroup Templates path
  2. Word program folder
The same search path is used when Word is installed as part ofMicrosoft Office for Windows 95 or Microsoft Office 97 for Windows.

User Templates Path

If you installed Word as a stand-alone program, Word first looks forthe User Templates path. This path is listed on the File Locations tab,which you can examine by choosing Options from the Tools menu. If nofolder is specified here (if the folder was deleted, moved, or renamedduring the current Word session), Word displays the message "Do youwant to create the directory now?" If you answer "No," Word looks inthe program folder for the templates.

Workgroup Templates Path

If you performed a workstation setup of Word, Word first looks for theWorkgroup Templates path. This path is listed on the File Locationstab. To examine the path, click Options on the Tools menu. If thefolder does not exist (it was deleted, moved, or renamed during thecurrent Word session), Word displays the message "Do you want to createthe directory now?" If you answer "No," Word looks in the programfolder for the templates.

Word Program Folder

This is the last place Word looks for templates. Word stores anytemplates in its Program folder if it cannot find the path specified bythe User Templates path or Workgroup Templates path and if you haveanswered "No" to the prompt "Do you want to create the directory now?"

How to Change Where Word Looks for Templates

User Templates

To specify a new template location, follow these steps:

  1. On the Tools menu, click Options.
  2. Click the File Locations tab.
  3. Click User Templates and click Modify.
  4. Type the new path that you want Word to use.
  5. Click OK and then click Close.
When Word 7.0 is first installed, Setup points this setting to theMSOffice\Templates subfolder. When Word 97 is first installed, Setuppoints this setting to the Program Files\Microsoft Office\Templatessubfolder.

Workgroup Templates

To specify a new workgroup template location, follow these steps:

  1. On the Tools menu, click Options.
  2. Click the File Locations tab.
  3. Click Workgroup Templates, and then click Modify.
  4. Enter the new path that you want Word to use for locating its shared templates.
  5. Click OK and then click Close.
When Word is initially installed, this setting is left blank by WordSetup during a stand-alone setup. During a workstation setup, thissetting is set to where the Word templates were installed on thenetwork server during the administrative setup.

Changing Template Locations Using the Microsoft Office Shortcut Bar

Microsoft Word and Microsoft Office for Windows share a common templatepath. The User Templates path is set to MSOffice\Templates (MicrosoftOffice 7.0) or Program Files\Microsoft Office\Templates (MicrosoftOffice 97) and the Workgroup Templates path is left blank by bothOffice Setup and Word Setup in a stand-alone installation. In the caseof a workstation installation, the User Templates path is set to thelocal user's MSOffice\Templates folder for Word 7.0 or Office 7.0 (andProgram Files\Microsoft Office\Templates for Word 97 or Office 97), andthe Workgroup Templates path is set to the shared administrativeinstallation templates directory on the network server.

Because Office and Word share a common template path, when you changethe User Templates path or the Workgroup Templates path from Office orfrom Word, the change will be reflected in the other programs.

To Change the Template Location Using the Office Shortcut Bar

  1. Double-click a blank area of the Microsoft Office Shortcut toolbar.

    The Customize dialog box appears.
  2. Click the Settings tab.
  3. Select the item to change (for example, User Templates Location), and click Modify.
  4. In the Setting line, type the new path for the templates.
  5. Click OK, and then click OK again.
7.0 word7 word95 winword word8 word97
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Article ID: 138059 - Last Review: 10/26/2013 15:18:00 - Revision: 2.0

  • Microsoft Word 95a
  • Microsoft Word 97 Standard Edition
  • kbnosurvey kbarchive kbhowto KB138059
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